What are the responsibilities and job description for the Administrative Assistant position at Jamestown S'Klallam Tribe?
The Dungeness River Nature Center seeks a friendly, organized, and detail-oriented Part-Time Administrative Assistant to join our team. This vital role supports the daily operations of the center, ensuring a welcoming and informative experience for all visitors. This position requires significant weekend availability.
Position Summary
The Part-Time Administrative Assistant provides crucial support for the Dungeness River Nature Center, acting as the first point of contact for visitors, managing facility rentals, and assisting with audio-visual and technical needs. This role demands excellent interpersonal skills, strong organizational abilities, and the capacity to work both independently and collaboratively.
Essential Functions
Act as the primary greeter for visitors, ensuring accurate visitor tracking and collecting contact information from willing participants. Support the Operations Manager in organizing and streamlining rental procedures. Answer the River Center's main phone line, providing information to the public and potential renters. Prepare rental agreements, generate invoices, and track payments. Draft and prepare various documents, including forms, memos, letters, and reports. Maintain office supply inventory and coordinate with vendors to ensure adequate stock levels. Assist with educational, administrative, and fundraising activities as needed. Support the Executive Director and Operations Manager with physical and electronic file management and organization. Provide support for Board and Committee meetings, including note-taking and preparing minutes. Perform other duties as assigned.
Required Qualifications
High School Diploma or equivalent. Excellent organizational, interpersonal, and communication skills. Exceptional customer service skills and a positive, welcoming demeanor. Ability to take accurate notes and prepare meeting minutes with strong grammar and writing skills. Sound judgment and problem-solving abilities, with the capacity to maintain a professional demeanor in all situations. Ability to work most Saturdays (9:00 am - 5:00 pm) and Sundays (12:00 pm - 5:00 pm), with flexibility to cover some weekend evenings as needed. The position also requires one additional 7-hour workday, or two 3--4-hour workdays each week. Ability to travel locally and regionally as required. Valid Driver's License. Successful completion of a criminal background investigation. Effective time management, decision-making, and problem-solving skills.
Preferred Qualifications
Knowledge of and appreciation for the natural and cultural history of the North Olympic Peninsula and the Pacific Northwest. Background in first aid and emergency response. Excellent organizational skills and the ability to prioritize multiple tasks effectively. Competency in additional languages, particularly Klallam, Spanish, and French. American Indian/Alaska Native preference applies.
Read the full job description here: Administrative Assistant - Job Description {rel="nofollow"}
Position Summary
The Part-Time Administrative Assistant provides crucial support for the Dungeness River Nature Center, acting as the first point of contact for visitors, managing facility rentals, and assisting with audio-visual and technical needs. This role demands excellent interpersonal skills, strong organizational abilities, and the capacity to work both independently and collaboratively.
Essential Functions
Act as the primary greeter for visitors, ensuring accurate visitor tracking and collecting contact information from willing participants. Support the Operations Manager in organizing and streamlining rental procedures. Answer the River Center's main phone line, providing information to the public and potential renters. Prepare rental agreements, generate invoices, and track payments. Draft and prepare various documents, including forms, memos, letters, and reports. Maintain office supply inventory and coordinate with vendors to ensure adequate stock levels. Assist with educational, administrative, and fundraising activities as needed. Support the Executive Director and Operations Manager with physical and electronic file management and organization. Provide support for Board and Committee meetings, including note-taking and preparing minutes. Perform other duties as assigned.
Required Qualifications
High School Diploma or equivalent. Excellent organizational, interpersonal, and communication skills. Exceptional customer service skills and a positive, welcoming demeanor. Ability to take accurate notes and prepare meeting minutes with strong grammar and writing skills. Sound judgment and problem-solving abilities, with the capacity to maintain a professional demeanor in all situations. Ability to work most Saturdays (9:00 am - 5:00 pm) and Sundays (12:00 pm - 5:00 pm), with flexibility to cover some weekend evenings as needed. The position also requires one additional 7-hour workday, or two 3--4-hour workdays each week. Ability to travel locally and regionally as required. Valid Driver's License. Successful completion of a criminal background investigation. Effective time management, decision-making, and problem-solving skills.
Preferred Qualifications
Knowledge of and appreciation for the natural and cultural history of the North Olympic Peninsula and the Pacific Northwest. Background in first aid and emergency response. Excellent organizational skills and the ability to prioritize multiple tasks effectively. Competency in additional languages, particularly Klallam, Spanish, and French. American Indian/Alaska Native preference applies.
Read the full job description here: Administrative Assistant - Job Description {rel="nofollow"}
