Administrative Assistant Automation Processes - Ann Arbor

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Assistant Automation Processes

Job Title: Administrative Assistant Automation Processes

DESCRIPTION OF SERVICES:
The Administrative Assistant will be secondarily responsible for assisting in the management of several administrative programs for the Research Laboratory, Ann Arbor, Michigan.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS AND ABILITIES:
High School Diploma with five (5) years of administrative/budgeting work experience.
Individual MUST be customer service oriented and present themselves as a professional at all times. This is a requirement.
Knowledge of Google suite products, to include email, drive, calendars, and documents is strongly desired.
Knowledge of Microsoft Office applications (MS Word, Excel, and PowerPoint) and Adobe Creative Suite products is strongly desired.
Individual must be adaptive and possess the ability to learn various Government automated systems and processes. Familiarization with these systems is highly desired but not required.
Must have a valid states driver’s license.
Secondary education at the associate’s degree level or above is desired but not required.
Some familiarizations with government acquisition regulations, policies, processes, and procedures are highly desired but not required.

TASKS
Automated Procurement Processing
Assist laboratory staff with procurement requests for supplies and equipment, performing market research. Assemble documentation received from staff and place in format. Enter data into automated system. Receive supplies – prepare closeout reports.

Government Purchase Card Processing
Read, interpret government purchase card regulations. Organize government purchase card receipts. Reminder staff file receipts.

Office Supply Management: Order office supplies for lab personnel. Maintain office supplies for lab personnel. Review stockage levels.
Property Contact: Serve as property contact, enter into system new items, and serve as liaison.
Automated Budget Reports: provide MARS reports on a recurring basis and answers budgetary questions.
Automated Timekeeper Backup: Serves as backup to primary timekeeper. Makes corrections, puts in project codes.
Backup Travel Responsibilities: Serves as backup to Government travel subject matter expert (SME). Prepares travel arrangements and authorizations in accordance with regulations and organizational guidance as directed by the SME. Prepares and routes travel vouchers ensuring proper documentation and proper timelines are met as directed by the SME.

General Administrative – Customer Service Duties
Processes mail utilizing agency meter mailing equipment and UPS/FEDEX automated systems, as well as signing for received mail.
Answers main phone line and directs calls as required.
Coordinates and participates in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, to include foreign national visitors.
Greets all other visitors to the facility and ensures security requirements are met.
Prepares and maintains rosters of various types regarding new and departing staff, ensuring rosters and information is up to date.
Supports all staff in general administrative duties and inquiries such as, but not limited to, making copies, records management, processes and procedures, and general administrative issues.
Other miscellaneous administrative duties as required.

Clearance Level Required: Must be able to pass a Federal Background check.

Jamison Corporate Overview:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/