Administrative Support

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Support

Job Title : Administrative Support | MINOT AFB, NORTH DAKOTA

DESCRIPTION OF SERVICES :

The objective of this requirement is to provide Administrative Assistant to support the task detailed below, for Non-personal services in support of U.S. Air Force Military & Family Readiness Center (M&FRC) to include Transition Assistance Program (TAP) data entry and front desk customer service functions.

MINIMUM QUALIFICATIONS :

High School Diploma. 2 Years Experience in related work environment.

Knowledge of Microsoft Office, Access and Excel programs. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Knowledge of format, rules, procedures, and operations applicable to clerical assignments to prepare / review routine correspondence / reports, screen telephone calls and visitors, maintain files / records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization. Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence. Ability to communicate effectively, both orally and in writing, using tact and courtesy. Knowledge of and / or experience with AF terminology is preferred.

JOB DUTIES AND RESPONSIBILITIES :

Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Proficient in Microsoft Office / software / programs. Assists in developing training aids for use by office members and providing them with hands-on training. May create elementary macros to simplify and expedite assignments and provide instructions on their use to others in the office. Performs simple troubleshooting of system and / or software problems encountered by co-workers. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations.

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Composes nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification. Consolidates and finalizes information from system and files for various reports in accordance with established reporting procedures. Gathers and summarizes information from files and documents for supervisor’s or other staff members use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand. Proofreads / edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.

Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail and electronic messages to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations / offices, or handled personally. Using automated schedulers or calendars, establishes suspense dates and brings to supervisor’s attention those that cannot be met by requested date or when there is a conflict. Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with administrative requirements, and factual correctness. Advises the writer of any deviations or inadequacies. As requested, downloads publications and forms from electronic publications / forms systems and distributes using electronic mail.

Receives telephone calls and greets visitors. Ascertains the nature of the calls or visits. Personally answers nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files or from knowledge of the organization. Provides follow-up on requests for information.

Establishes, updates, and maintains office records of various types. Uses a variety of automated systems (e.g., records management, electronic forms, electronic publications library, time and attendance, etc.) and non-automated to perform TAP data entry and various clerical duties. Establishes, files, maintains, purges, and disposes of office records / files in accordance with regulations and procedures. Maintains file plan in accordance with regulations. Maintains and posts publications and / or technical orders and disposes of obsolete publications. Exercises control over reference materials, providing check out services, and recovering or requisitioning lost materials to maintain a high document availability rate. Updates and enters data into electronic files, ACCESS or AFFIRST systems. Prepares and consolidates time and attendance records. Requisitions office supplies, printing support, and related materials and services. Updates tracker or suspense files as required. May be responsible for the receipt, control, logging, safekeeping, and necessary action on classified materials.

Serves as the primary Record Custodian for M&FRC. Establishes, maintains, purges, and disposes of office records / files in accordance with regulations and procedures. Prepares a wide variety of internal / external correspondence and reports.

Employee shall maintain good personal hygiene and present a well-groomed and professional appearance. Business Casual attire is required. Jeans are permitted provided they are in good condition (no holes, tears, worn areas). Name tag must be worn at all times

HOURS OF OPERATION

It is estimated that five (5) workdays will be required per week and that each day will require 8 hours, 0730-1630 Monday-Friday.

Government observes eleven (11) holidays during each calendar year : NewYear’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving and Christmas Day.

PRIMARY PLACE OF PERFORMANCE :

475 SUMMIT DR STE 305B, MINOT AFB, ND 58705-5010

TRAVEL : Travel is not required for this task order

Clearance Level Required : Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW :

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document / record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and / or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at : https : / / www.jps-online.com / apply-now /

About Jamison Professional Services :

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia, founded in 1993. As a nationwide professional staff augmentation company, we help commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful. We have provided talent solutions and operational solutions in the areas of program management, financial management, acquisition support, and strategic planning / consulting to over 30 U.S. Government agencies, including all four branches of the military.

Salary : $18