Billing Specialist - ACT

Overview

Prepare, verify and process invoices and billing materials for assigned customers daily. Ensure each customer invoice is coded to the proper job/department and aligns with the original quote, statement of work, and any authorized change orders.

Responsibilities

• Process invoices via customer billing portals and/or emailing invoices directly to customer.

• Track all billing sent to customers through QuickBooks Online daily.
• Provide supporting documentation (lien waivers, pictures, signed change orders) required for billing.
• Prepare and organize customer billing in a timely and accurate manner.
• Coordinate and assist in collections of all open invoices.  Track aging of outstanding invoices.
• Coordinate with all departments to efficiently produce error-free invoices resulting in prompt payment from the customer.
• Contribute to team effort by accomplishing related results as needed.

Qualifications

• Minimum of 2 years of billing experience.
• A bachelor’s or associate degree in accounting or a related field is preferred.
• Excellent analytical, interpersonal, and accounting skills.
• Must be organized, self-driven, and customer service focused.
• Ability to communicate clearly and confidently and be an excellent listener.
• Ability to multi-task and be prepared to step into other roles within accounting department.

PHYSICAL DEMANDS:

• Regularly required to sit, stand, and walk.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.