Accounts Payable Clerk

Position/Job Description – Distribution – Accounts Payable Clerk 

Section I  

Jason’s deli; Accounts Payable Clerk- Non-exempt  

Reports to the AP Supervisor  

Employee reviews while completing the job application  

Section II – Position Summary: 

The Accounts Payable Clerk provides clerical support necessary to pay the obligations of the company.  

Section III – Job Qualifications: 

Education: The applicant must either have a high school diploma or G.E.D equivalent. Experience: The applicant must have at least one year of office experience. Skills: Qualified applicants must be able to memorize basic job routines, follow verbal direction and perform efficiently without direct supervision. Applicant must be able to read and write, and communicate in English effectively, must be able to perform basic math including addition, subtraction, multiplication, and division.  

Health: Applicant must comply with Jason’s deli dress code policies.  

Section IV – Essential Job Functions: 

1. The ability to sit for extensive periods of time.  

2. The ability to squat and stand in a steady, continuous motion.  

3. The ability to bend, twist and reach upwards and outward.  

4. The ability to use equipment including multi-line phone systems, fax machines, copy machines, calculators, and computers.  

5. The ability to carry boxes up to 15 lbs.  

6. Must be able to work in excess of 40 hours a week if necessary.  

7. The ability to stay focused on long tedious tasks.  

8. The ability to work in an environment with temperature fluctuations.

?9. The ability to maintain regular, predictable attendance.  

10. The ability to understand and to follow directions.  

11. The ability to work well with others. 

Section V  

Major Job Responsibilities: 

1. Maintains and records agency log, recording all voucher numbers, batch numbers, purchase order numbers, totals, and card counts for future cross references.

2. Receives and organizes statements from vendors; checks vendor files for payment of any invoices listed outstanding and calls departments and or vendors in regard to any old outstanding for verification of unpaid, lost, or billed invoices. Also, works to insure discount terms are met.

3. Takes phone calls and answers any questions from departments or vendors in regards to invoice payments.  

4. Communicates with suppliers regarding invoice deductions.  

5. Calculates all extensions/ totals on invoices, calculating and taking discounts when applicable. Run detail reports to confirm data entered and cross reference for accuracy.

6. Reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments.  

7. Deposits Checks  

8. Communicates with the Corporate office to determine End of Month closing data. 

9. Checks the mailbox and distributes to correct departments  

10. Answers the front door, giving access to UPS, Fed-Ex, and USPS when needed. 

11. Gives access to visitors coming into JDD and notifies the intended party.  

Secondary Job Responsibilities: 

1. Assumes other responsibilities as assigned by the supervisor.  

Section VI – Statement of Totality: 

This position will include any and all other essential and secondary duties assigned by management to ensure the proper functioning of operations of Jason’s deli.