Victim Assistance Grant Coordinator

Summary
The Victim Assistance Grant Coordinator is responsible for preparing grant reports, managing the grants operating budget, completing all grant requirements, and communicating with grant monitors.

Distinguishing Characteristics
This position works under the general supervision of the District Attorney and direct supervision of the Director of Victim Assistance.

• Write, maintain, and coordinate competitive and non-competitive OVW and CVSSD grants. 
• Ensure reporting and fiscal compliance with all funding sources and Jefferson County. 
• Track and maintain all statistics and documents for grant reporting requirements.
• Ensure county, subaward, and contractor compliance with all grant award requirements.
• Complete all grant requirements, and policies such as the Equal Employment Opportunity Plan (EEOP) and Sub-monitoring procedures. 
• Communicate with grant monitors.
• Maintain and update equipment inventory, and other lists according to grant and county requirements.
• Coordinate all aspects of the grants.
• Inform the Director of any possible grant funded trainings that would fulfill grant goals.
• Coordinate grant funded training and travel requests. Coordinate away training for personnel for the grants. Track trainings attended.
• Manage the operating budget for each grant within the grant and county fiscal guidelines. 
• Complete accurate monthly budget reports. 
• Coordinate revenue, expenditures, and indirect expenses with the Office Manager and the County Finance Department. 
• Complete grant budget modifications, as needed. 
• Prepare the yearly county budget presentation, and complete yearly fiscal reconciliation and SEFA.  Review with Victim Assistance Director.
• Discuss fiscal planning and grant expenditures with the Director, as applicable.
• Collaborate with Victim Assistance Director on all grant related decisions, budgets, requirements, policies, and applications etc. 
• Complete and send related quarterly fiscal reports according to grant guidelines on time.
• Complete and submit all quarterly, semi-annual, and yearly progress reports on time.
• Follow all Jefferson County grant policies by communicating grant activities and seeking approval from the Jefferson County Board of Commissioners when necessary.
• Work well independently and as a team.
• Builds and establishes cooperative relationships with other community service providers.
• Keep the Director aware of any problems or concerns that may arise. (i.e., personality conflicts).
• Regular attendance is an essential function of the position.
• Performs other duties as assigned that support the overall objective of the position.

Knowledge and Skills
Organizational and time management skills are essential. Computer, writing skills and basic math skills are necessary. The work will require rapid response to written reports including statistical tracking and may also require the ability to move quickly from place to place. Excellent communication skills.  

Abilities
The ability to operate a computer and other office equipment and to communicate effectively on the telephone and in person.  Ability to work independently yet provide regular feedback to supervisor and other staff.   Ability to communicate professionally and effectively; act professionally and ethically at all times and to strive to maintain positive and productive working relationships with colleagues. Must possess the ability to keep information confidential. Must be able to abide by the laws, policies and procedures that govern the District Attorney’s Office, Victim Assistance Program, and Jefferson County.

Physical Abilities
Ability to sit at a computer screen, using rapid finger, hand, and arm movements for extended periods of time. Ability to sit, speak and listen effectively.  Ability to stand and lift, push, or pull greater than 30 pounds occasionally.

Education and Experience
Must have an associate degree (bachelor’s degree preferred) or equivalent. Any satisfactory equivalent combination of experience, education and training which demonstrates the ability to perform the work described will be considered.

Licenses and Certificates
A valid Oregon Driver’s License with an acceptable driving record.  Must be able to a pass a criminal history background check upon conditional offer of employment.Working Conditions
Work is performed indoors and outdoors where some safety considerations exist from physical labor and handling of light-to-medium weight, yet awkward materials.

Probationary Requirement
This position is based on the successful completion of a nine-month probationary period.

Salary : $52,473 - $67,068