What are the responsibilities and job description for the Victim Assistance Grant Coordinator position at Jefferson County, (OR)?
JOB
Write, maintain, and coordinate competitive and non-competitive OVW and CVSSD grants. Ensure reporting and fiscal compliance with all funding sources and Jefferson County. Track and maintain all statistics and documents for grant reporting requirements.Ensure county, subaward, and contractor compliance with all grant award requirements.Complete all grant requirements, and policies such as the Equal Employment Opportunity Plan (EEOP) and Sub-monitoring procedures. Communicate with grant monitors.Maintain and update equipment inventory, and other lists according to grant and county requirements.Coordinate all aspects of the grants.Inform the Director of any possible grant funded trainings that would fulfill grant goals.Coordinate grant funded training and travel requests. Coordinate away training for personnel for the grants. Track trainings attended.Manage the operating budget for each grant within the grant and county fiscal guidelines. Complete accurate monthly budget reports. Coordinate revenue, expenditures, and indirect expenses with the Office Manager and the County Finance Department. Complete grant budget modifications, as needed. Prepare the yearly county budget presentation, and complete yearly fiscal reconciliation and SEFA. Review with Victim Assistance Director.Discuss fiscal planning and grant expenditures with the Director, as applicable.Collaborate with Victim Assistance Director on all grant related decisions, budgets, requirements, policies, and applications etc. Complete and send related quarterly fiscal reports according to grant guidelines on time.Complete and submit all quarterly, semi-annual, and yearly progress reports on time.Follow all Jefferson County grant policies by communicating grant activities and seeking approval from the Jefferson County Board of Commissioners when necessary.Work well independently and as a team.Builds and establishes cooperative relationships with other community service providers.Keep the Director aware of any problems or concerns that may arise. (i.e., personality conflicts).Regular attendance is an essential function of the position.Performs other duties as assigned that support the overall objective of the position.
SUPPLEMENTAL INFORMATION
Working ConditionsWork is performed indoors and outdoors where some safety considerations exist from physical labor and handling of light-to-medium weight, yet awkward materials.Probationary RequirementThis position is based on the successful completion of a nine-month probationary period.
- First Application Review Date 04/15/2025*SummaryThe Victim Assistance Grant Coordinator is responsible for preparing grant reports, managing the grants operating budget, completing all grant requirements, and communicating with grant monitors.Distinguishing CharacteristicsThis position works under the general supervision of the District Attorney and direct supervision of the Director of Victim Assistance.
Write, maintain, and coordinate competitive and non-competitive OVW and CVSSD grants. Ensure reporting and fiscal compliance with all funding sources and Jefferson County. Track and maintain all statistics and documents for grant reporting requirements.Ensure county, subaward, and contractor compliance with all grant award requirements.Complete all grant requirements, and policies such as the Equal Employment Opportunity Plan (EEOP) and Sub-monitoring procedures. Communicate with grant monitors.Maintain and update equipment inventory, and other lists according to grant and county requirements.Coordinate all aspects of the grants.Inform the Director of any possible grant funded trainings that would fulfill grant goals.Coordinate grant funded training and travel requests. Coordinate away training for personnel for the grants. Track trainings attended.Manage the operating budget for each grant within the grant and county fiscal guidelines. Complete accurate monthly budget reports. Coordinate revenue, expenditures, and indirect expenses with the Office Manager and the County Finance Department. Complete grant budget modifications, as needed. Prepare the yearly county budget presentation, and complete yearly fiscal reconciliation and SEFA. Review with Victim Assistance Director.Discuss fiscal planning and grant expenditures with the Director, as applicable.Collaborate with Victim Assistance Director on all grant related decisions, budgets, requirements, policies, and applications etc. Complete and send related quarterly fiscal reports according to grant guidelines on time.Complete and submit all quarterly, semi-annual, and yearly progress reports on time.Follow all Jefferson County grant policies by communicating grant activities and seeking approval from the Jefferson County Board of Commissioners when necessary.Work well independently and as a team.Builds and establishes cooperative relationships with other community service providers.Keep the Director aware of any problems or concerns that may arise. (i.e., personality conflicts).Regular attendance is an essential function of the position.Performs other duties as assigned that support the overall objective of the position.
SUPPLEMENTAL INFORMATION
Working ConditionsWork is performed indoors and outdoors where some safety considerations exist from physical labor and handling of light-to-medium weight, yet awkward materials.Probationary RequirementThis position is based on the successful completion of a nine-month probationary period.
