Administrative Assistant

Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential in supporting daily office operations, ensuring smooth communication, and providing exceptional customer service. The Administrative Assistant will be responsible for maintaining office organization, managing files, and assisting with various administrative tasks. The schedule is 9:00 am - 6:00 pm Monday - Friday (with a 1 hour lunch break) and is consistent.

Responsibilities

• Manage incoming phone calls and provide excellent phone etiquette to ensure a positive experience for callers.
• Assist in maintaining organized filing systems for documents and records.
• Utilize Word and Excel for basic document creation and record-keeping.
• Provide customer support by addressing inquiries and resolving issues in a timely manner.
• Support office management by coordinating schedules, meetings, and appointments.
• Handle clerical duties such as data entry, document preparation, and correspondence.
• Takes payments and calls for overdue accounts.
• Makes copies, sends faxes, answers basic emails.
• Prepares the office bulletin board for different holidays and events.
• Has running knowledge of school and program to answer questions effectively.
• Placing orders for food and other supplies through weekly routine ordering.
• Collaborate with team members to ensure efficient workflow and communication.

Requirements

• Proven experience as an Administrative Assistant or in a similar clerical role.
• At least 1 year of experience in a childcare program and is willing to step in to classrooms as needed.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in using phone systems with excellent phone etiquette.
• Strong grammar and diction skills both in writing and speaking.
• Experience with Procare or similar childcare software is preferred.
• Exceptional customer service skills with a focus on providing support to clients and colleagues.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Strong attention to detail and accuracy in all tasks performed.
• Must maintain a calm demeanor and have the ability to handle difficult situations with grace and confidence.

If you are motivated, detail-oriented, and ready to contribute to our team’s success, we encourage you to apply for this rewarding opportunity!

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off
• Referral program
• Retirement plan

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday

Ability to Commute:

• Melbourne, FL 32934 (Required)

Ability to Relocate:

• Melbourne, FL 32934: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $18