What are the responsibilities and job description for the Admin Assistant - Reception position at JEWISH FAMILY SERVICES OF ST LOUIS?
Summary:
The Administrative Assistant performs day-to-day, administrative duties.
Essential Functions
- Greets visitors and clients, answers questions, and connects visitors to appropriate staff.
- Answer telephones and responds to inquiries or routes calls.
- Receive, date, and distributes incoming mail.
- Inputs and revises client data in the web-based foodbank manager program.
- Handles inventory and requisition of supplies. Maintains spreadsheets. Works with the food pantry team to order and track supplies.
- Provides support and assistance to registration.
- Communicates repair and maintenance needs to the operations and procurement supervisor.
- Composes, edits, revises, and prints letters, forms, or other documents.
- Utilizes standard office equipment. Supports basic office equipment issues by providing paper, toner, print cartridges, and general machine operation.
- Keeps pantry and reception room clean and neat.
- Provides reports on activities and results to Food Pantry Manager.
- Assists with program related correspondence.
Additional Responsibilities
- May assume responsibility for specialized functions or projects.
- Demonstrates teamwork and support of the JFS mission and values.
- Performs other duties as required or assigned
- Complies with all company policies and standards.
Qualifications
To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with varying abilities to perform the essential functions.
Education: High School diploma or GED
Work Experience: 3-5 years of clerical, secretarial, and/or receptionist experience.
Knowledge, Skills and Abilities
- Attention to detail and thoroughness in completing work tasks
- Ability to prioritize and manage multiple assignments
- Strong interpersonal and telephone communication skills and the ability to work effectively with a wide range of stakeholders.
- Ability to use office equipment, computers and common software programs.
Licenses, Certifications and Professional Affiliations: N/A
Competencies:
- Diversity Awareness: Comfortable working with diverse groups. Sensitive to cultural differences. Communicates in a fair and neutral manner. Supports policies that promote equal treatment and opportunity.
- Interpersonal Agility: Displays diplomatic and tactful behavior. Is collaborative and promotes professional working relationships with coworkers. Builds positive relationships with all JFS stakeholders.
- Organization: Manages time well. Ability to manage multiple projects concurrently. Effective in priority setting.
Supervisory Responsibilities: N/A
Work Environment
Work is typically performed in an inside warehouse/food pantry setting and associated office area. Occasional evening and weekend hours or time outside may be required.
Physical Demands
This position requires prolonged periods of sitting at a desk and working on a computer. Requires an average amount of physical efforts including standing, lifting, and carrying light to moderately heavy products or equipment, up to 50 pounds.
Travel
May require travel to other agencies/organizations throughout the area.
Other
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
