What are the responsibilities and job description for the Administrative Assistant position at Jewish Federation of Palm Beach County?
Organization Summary:
Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $30 million to leading a powerful impact in the community.
Position Summary:
The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and donors, and excellent customer service is essential.
Essential Duties & Responsibilities
- Draft business documents and project plans from both written specifications and recorded dictation.
- Create and maintain spreadsheets and database.
- Manage office administration including answering phones, filing, managing calendars and preparing and submitting check requests and expense reports.
- Coordinate logistics for meetings and events, including invitations, RSVP’s, payments, venue, food, materials.
- Support Kohl Jewish Volunteer Center, Family and Community Engagement events and programs.
- Take and prepare meeting minutes for distribution to meeting participants
- Assist supervisor at events and meetings.
- Assist supervisor with maintaining donor and event information in Federation’s donor database.
- Assist supervisor with travel arrangements and reimbursements associated with it.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Associate degree, Bachelor’s degree preferred plus 2 years related administrative experience.
- Experience working in administrative positions, office management required
- Ability to manage multiple tasks, meet critical deadlines and work in a fast-paced environment required
- Excellent customer service skills required
- Excellent written and verbal communication skills required.
- Well organized with a high level of detail orientation
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint). Preferably 2010
- Experience preparing meeting minutes required
- Database experience
- This position requires the ability to work off-hour events morning, evening and possible weekends.
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Office management: 1 year (Required)
- Customer service: 1 year (Required)
Ability to Commute:
- West Palm Beach, FL 33409 (Required)
Ability to Relocate:
- West Palm Beach, FL 33409: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $26
