What are the responsibilities and job description for the Office Manager position at JNJ Apparel?
Job Overview:
At JNJ Apparel, we are seeking a skilled Office Manager to join our dynamic team. In this role, you will oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. While being the Office Manager, your role will have a concentration in HR. We are looking for someone with excellent communication skills, as well as a commitment to maintaining a positive and efficient workplace.
Reports To: HR Manager
Work Schedule: Monday-Friday 8:00am-05:00pm
Work Location: On-Site Only
Job Responsibilities, included but not limited to:
- Taking direction from the HR Manager as well as taking initiative to work independently
- Assisting the HR Manager in various HR tasks – interviews, onboarding, employee relations, etc.
- Assisting HR Manager in planning company events
- Office Supply Management - Checking stock of office, breakroom, and warehouse supplies and reordering as necessary
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
- Managing janitorial department
- Coordinating and overseeing general building maintenance
- Booking conference rooms for staff and/or customer meetings
- Booking company travel accommodation
- Generating daily morning updates to inform all team members of the day’s events/employees absent
- Overseeing processing and shipping of domestic, international, and freight shipments
- Performing general clerical duties such as scanning, filing, faxing, etc.
- Running occasional errands
- Occasionally fill in for the Front Desk Receptionist by answering phone calls, greeting customers, etc.
- Assisting with Accounting tasks such as bookkeeping, reconciling, reviewing company spending, etc.
- Identify opportunities for process and office management improvements, and design and implement new systems
- Any other office tasks assigned
Experience:
- Bachelor’s Degree in business administration, communications, or a related field OR at least two years of office work/administration experience
- 2-5 years of work experience in an administrative/office management role
- Experience in an HR role preferred, but not required
- Skilled in Microsoft Office including Word, Outlook, and Excel
Job Qualifications:
- Multitasking and time management skills, with the ability to prioritize tasks
- Excellent organizational skills
- Ability to work in a fast-paced environment
- Possess a strong work ethic and team player mentality
- Must be a self-starter and driven
- Ability to be resourceful and proactive when issues arise
- Strong problem-solving skills, solid judgment, flexibility, and analytical abilities
- Knowledge of accounting, data, and administrative management practices and procedures
Compensation:
- Competitive base salary commensurate on experience
- Benefits include health insurance, paid vacation and holidays, Simple IRA Retirement Fund, dental, vision, more
- Range: $40,000-$45,000 per year
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Education:
- Bachelor's (Required)
Experience:
- Human resources: 1 year (Preferred)
- Office management: 1 year (Required)
- Administrative experience: 1 year (Required)
Ability to Commute:
- Northport, AL 35473 (Required)
Work Location: In person
Salary : $40,000 - $45,000