What are the responsibilities and job description for the Office Manager position at W3Global Inc?
Job Overview:
We are seeking a skilled Office Manager to oversee the daily operations of our office and support various administrative and HR tasks. This role will require a strong communicator with excellent organizational skills, who can work both independently and as part of a team. The Office Manager will play a crucial role in ensuring that the office runs smoothly while also assisting the HR department in employee-related tasks and activities.
Reports To: HR Manager
Key Responsibilities:
Assist the HR Manager with interviews, onboarding, employee relations, and other HR tasks.
Take initiative to handle office tasks independently when necessary.
Assist in the planning and execution of company events.
Manage office, breakroom, and warehouse supplies; reorder as needed.
Oversee general office operations to ensure efficiency and smooth workflow.
Supervise the janitorial department and oversee building maintenance.
Manage booking for conference rooms and company travel accommodations.
Generate daily morning updates to inform staff about the day's events and absentees.
Oversee the processing and shipping of domestic, international, and freight shipments.
Perform general clerical duties such as scanning, filing, faxing, and more.
Occasionally handle errands and fill in at the front desk to answer calls and greet customers.
Assist with accounting tasks, including bookkeeping, reconciling, and reviewing company spending.
Identify areas for process improvement in office management and implement new systems.
Perform other office tasks as assigned.
Qualifications:
Bachelor's Degree in business administration, communications, or related field, OR at least 2 years of office administration experience.
2-5 years of experience in an administrative or office management role.
HR experience preferred, but not required.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong organizational and multitasking skills with the ability to prioritize tasks.
Excellent problem-solving and analytical skills.
Ability to work independently and in a fast-paced environment.
Strong work ethic and team player mentality.
Knowledge of accounting, data, and administrative management practices.
