Executive Assistant

Executive Assistant

HUB International Limited Sherman Oaks, United States

POSITION SUMMARY :

Increase your chances of an interview by reading the following overview of this role before making an application.

The Executive Assistant will provide high-level administrative support to the President of the Los Angeles Orange County (LAOC) region at Hub International. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison between the President and internal / external stakeholders, facilitating effective communication and ensuring the smooth operation of daily activities.

THE OPPORTUNITY :

• Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements while ensuring optimal time allocation.
• Prepare correspondence, reports, and presentations, ensuring information is accurate and presented professionally.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries and ensuring timely responses.
• Coordinate and organize SLT, ECM and EMT meetings, including preparation of agendas, minutes, and other relevant materials.
• Manage confidential information with a high degree of professionalism and discretion.
• Maintain and organize digital and physical files, ensuring easy access to important documents and records.
• Assist with project management, tracking deadlines, and ensuring deliverables meet timeline requirements.
• Help maintain a positive office environment by fostering strong communication and collaboration within the team.
• Perform additional administrative tasks as needed to support the President and other executives.

WHAT YOU BRING TO THE TABLE :

TAKE THE FIRST STEP TOWARD AN AMAZING FUTURE.

We want to meet you! Apply today and start your journey to a better tomorrow.

Department Office Administration & Clerical

Required Experience : 5-7 years of relevant experience

Required Travel : Up to 25%

Required Education : High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race / ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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Salary : $70,000 - $90,000