What are the responsibilities and job description for the Office Assistant/Receptionist position at Jobsultant Solutions?
About the job Office Assistant / Receptionist
We are looking for a competent office assistant / receptionist to assist in the organization and running of the daily administrative operations of the company. Answering the company telephone at all times. Ideally working from home and office.
This candidate must be hardworking, professional and able to perform a variety of office support tasks and work diligently.
This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.
Responsibilities
Organize the office and assist associates in a manner that optimizes procedures.
Sort and distribute communications in a timely manner
Create and maintain records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor supply levels and manage supply shortages
Resolve office operational issues and respond to requests or problems.
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with vendors, customers, and colleagues
Answering the office phone
Skills
Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
Basic computer skills
Working knowledge of office equipment
Thorough knowledge of office management procedures
Excellent organizational and time management skills
Analytical skills and problem solving skills
