Administrative Assistant II - Full-Time - 2025-2026

SUMMARY:

Provides administrative and clerical support for the school counselors to maintain effective operations of the counseling office.

ESSENTIAL FUNCTIONS/TYPICAL TASKS: 

• Maintains student records and databases, generating reports for counselors and the principal.
• Manages Counseling Office correspondence, including scholarships, diplomas, and weekly newsletter items.
• Handles phone calls, screening and directing inquiries as needed.
• Receives and distributes mail and faxes for counseling and main office staff.
• Assists counselors with annual state reports and processes records requests.
• Supports preparations for counseling events and greets visitors, students, parents, and staff.
• Manages office calendars and supplies inventory, including purchase orders.
• Performs additional duties as assigned by the Director of Counseling and Principal, per school policies.

SUPERVISORY RESPONSIBILITIES:  None

KNOWLEDGE, SKILLS AND RESPONSIBILITIES:

Must possess a combination of experience and training demonstrating the ability to effectively perform essential job duties. Must demonstrate knowledge of office machines and general office functions.  Must demonstrate the ability to effectively interact with children, their parents and the general public.  Must be able to maintain confidentiality.

Language Skills: Must be able to communicate effectively with a variety of persons, verbally and in writing.  Must be able to read and interpret directions, follow instruction and relay information to others in an understandable manner.  Must be able to draft routine correspondence and reports.

Mathematical Skills: Ability to calculate figures and amounts as required for balancing checkbooks and maintaining spending accounts.

Reasoning Ability: Ability to apply common sense understanding to carry out simple one or two step instructions.  Ability to deal with standardized situations with only occasional or no variables.

QUALIFICATIONS/EDUCATION AND EXPERIENCE:

Experience in providing clerical and administrative support in an office atmosphere, preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties performed typically in settings to include: Central/City office and schools/departments
throughout division/city. Job is primarily sedentary work. Occasional walking, stooping, standing, squatting, lifting, up to approximately 30 pounds, and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. Other limited physical activities are required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is subject to inside environmental conditions. Regular contact with city/school employees is required.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The employee typically works indoors in a heat and cold controlled environment.  The noise level is usually quiet.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

EVALUATION:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of personnel.  

SALARY:

The salary is based on the 2024-2025 pay scales $16.28 to $30.47 an hour depending on experience.  The salary may be adjusted on based on the 2025-2026 pay scales.

START DATE:

May 1, 2025

Salary : $16 - $30