Administrative Assistant

John Paul II Manor

856 Cambria Street

Cresson, PA 16630

Job Description: Administrative Assistant

Reports To: Director

Supervises: No Supervisory Responsibilities

Overview: The Administrative Assistant provides comprehensive administrative support to ensure efficient and productive functionality within the office while performing the following duties in a confidential and professional manner.

Key Responsibilities:

· Providing basic administrative support to various departments including answering phone calls, creating and distributing documents, maintaining electronic files, processing mail, manual filing, etc.

· Maintaining databases and generating associated reports

· Implementing financial processes and procedures such as invoicing and bookkeeping tasks

· Coordinating meetings and appointments to include organizing schedules and facilitating preparation in a proactive and timely manner

· Assisting with managing office supplies to ensure appropriate inventory

· Maintaining the office in an organized and professional manner

· Other duties as assigned

Qualifications:

Required:

· Supportive of the mission of the John Paul II Manor

· Able to satisfactorily complete applicable background checks and training

· Associate’s degree in business or related field and two years of practical experience or five years of experience within an office setting

· High level of practical experience with technology to include Google Workspace and QuickBooks

· Proficient attention to detail to ensure accurate information

· Exceptional time management, multitasking and organizational skills with the ability to prioritize workload in order to administer responsibilities in an efficient and timely manner

· Ability to work both independently and collaboratively with a team

· Excellent verbal and written communication skills

· Ability to maintain high levels of confidentiality, professionalism and integrity

· Capable of presenting a professional appearance

· Ability to work the required schedule of the position

Working Conditions

FLSA Status: Hourly non-exempt

Work Status: Full-time

Physical Requirements: Lifting up to 25 pounds; sitting and/or standing for

extended periods of time; walking short distances; repetitiously using keyboard

Hours Per Week: 40

Hours of Work: Monday-Friday; 8:00am-4:30pm with a 30-minute unpaid lunch period

Other: Must submit a timesheet according to payroll schedule. Hours over 40 must have prior approval by director. This position is not considered to be remote status.

Job Type: Full-time

Pay: $18.01 - $19.13 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $19