Events Management Manager

As an Events Management Manager you will engage with a broad range of business partners within the Firm. You will work closely with business partners to strategically plan and manage various events/meetings. As a talented event planner, with strong events and conference management experience, you will deliver impactful events. In addition you will need to possess excellent organizational skills, leadership, negotiation and communication skills. 

Job Responsibilities:

• Lead independently and/or as a partner on multiple events/conferences. Tasks include, but are not limited to: budget management and approvals; venue research/RFP process, vendor negotiations, contract administration; hotel management, air and ground travel; total logistics coordination (audio visual, food/beverage, décor, activities etc.); onsite staffing and support; input on invitation/registration website and testing; post-event tasks, such as budget close out and reporting; and associated administrative tasks (shipping, invoicing, etc.)
• Manage project timelines, establish a workflow schedule with business partners and suppliers to facilitate prompt and accurate handling of all program details.
• Manage decisions that maintain integrity as relates to procedures, compliance and controls, risk management and ensure requirements are met for all efforts and appropriate approvals are obtained.
• Build strong relationships with multiple stakeholders of aligned business groups, understanding their business and Firm goals.
• Provide strategic input and recommendations to business partners on event/meeting development to ensure the planning process is aligned with the business goals and priorities bringing the business vision to fruition and providing a comprehensive event experience.
• Lead collaboration with Events & Meetings team and colleagues to share industry updates, promote best practices, focus on synergies, consistency and foster a culture of innovation.
• Lead by example, encouraging a positive inclusive environment with a “we can figure it out” attitude.

Required qualifications, capabilities, and skills:

• 7 years of experience in meeting planning, preferably in the financial industry
• Strong verbal and written communication skills – including knowing how to tailor communications based on audiences.
• Highly organized, with ability to manage multiple tasks and apply judgment to prioritize.
• Takes ownership & exercises strong judgment during planning period & onsite at events.
• High degree of professionalism, flexibility, and discretion
• Highly collaborative & enjoys working with others & can build strong relationships with various partner teams.
• A passion for detail and an ability to think creatively is critical.
• Microsoft Suite with strong PowerPoint & Excel skills
• Willingness to work in a fast-paced environment and beyond traditional business hours if needed; ability to travel (estimated at 30%)