Grant Accountant

The Grants Accountant will assume responsibility for post-award grant accounting; thus, ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, Single Audit, and orderly closure of projects. The role will be responsible for all grant and contract functions from budgeting, billing, revenue calculation, collections, reporting, site visits, and close-out. The Grants Accountant will also assist in other general accounting activities: monthly general ledger reconciliations, timesheets review, excluded party vendor checks, and other projects and accounting duties as assigned. Process grants contract invoices and financial reports (including program income) as required by the award agreement. Reporting to the Controller, this role will prepare and or assist with the preparation of the grant budgets (internal and external) and associated realignments. Finally, the Grants Accountant ensures that grants and contracts are set up correctly in the accounting software, allowing all billable costs to be billed accurately, and grant and contract revenue is calculated accurately and recognized properly in the appropriate accounting period; monitoring of grant expenditures; post-award administration.   Essential Functions:   Prepares monthly grants/contract invoices. Understanding grants/contract revenue, deferred revenue, and expenses to invoice according to the agreed-upon required financial schedule. Creates and manage contract/grant standard budgets from start to finish; prepares grant invoices for submission to federal, state, county governments and private foundations. Prepares the journal entry and records the accounts receivable and revenue for invoices prepared, reconciles with source documents/transactions to ensure accuracy, and resolves discrepancies; participates in monthly closing process Develops and maintains collaborative relationships at all levels internally and externally. Reviews general ledger entries, to reconcile with source documents/transactions ensuring accuracy and resolving discrepancies; true up grant expenses as needed Manages grant closeout process and prepares close-out reports in a timely manner. Responds to inquiries from internal and external partners. Maintains direct communications with internal staff including program financial management staff regarding various receipts and expenses for billing and financial reporting purposes. Conducts regular meetings with program managers to discuss their spending analyses and suggest budget modifications, as needed. Reconciles billed and unbilled costs to grant and contract revenues and reconciles accounts receivable and deferred revenue for assigned grants. Assists in the timely collection of payments on outstanding grant and contract invoices. Responsible for communicating items relating to grant and contract financial management and compliance to program managers and funders. Ensures appropriate supporting documents for all grants and contracts are maintained in an organized and auditable manner. Assists with all funder site visits and audits and with year-end financial audits and Single Audits. Responsible for the reporting and analysis related to the overall financial grant administration of the portfolio which includes the ability to perform GL reporting and profit and loss statements. Provides comprehensive support for the annual audit related to underlying analysis for grant activity within the portfolio. Performs grant-related post-award functions, including budget and expense analysis, monthly and quarterly invoicing, financial reporting, reconciliations, budget modifications and grant closeout financial reporting. Ensure reports are accurate, complete and submitted on time. Records revenue for specific programmatic business lines. Reconciles balance sheet and revenue accounts Prepares and reviews monthly, quarterly, and annual financial statements for assigned program areas, ensuring accuracy and completeness. Maintains strong internal controls Assists in the timely completion of all annual regulatory filings Maintains fixed asset records, including acquisitions, disposals, and depreciation schedules for agency’s fixed assets Job Requirements:   BS Degree in Accounting plus 5 years of relevant, progressively responsible experience, preferably in the non-profit community, with experience grant and financial reporting Knowledge of general accounting and fiscal management policies. Knowledge of federal regulations related to sponsored programs at local, state, and federal levels, including OMB’s Uniform Guidance. Balance and income sheet reconciliation experience. Must be able to interpret award documents. Ability to effectively use computer software, financial reporting tools and technology, including Microsoft programs (Word, Outlook, Teams).  Advanced skills using Microsoft Excel.   Word, Excel, and Outlook; advanced computer skills required.  Experience using Sage Intacct accounting software preferred and demonstrated ability to learn accounting software. Ability to analyze, evaluate and summarize financial records for accuracy and conformance to procedures, rules and regulations. Familiar with grant accounting fundamentals and capable of managing multiple projects; ability to multitask is essential. Strong analytical, presentation, communication (verbal and written), organizational and problem-solving skills. Ability to work independently. Meticulous attention to detail and accuracy in financial reporting and documentation.     Salary range 75-85K     #MHSW