Administrative Assistant-Ops

Jubilant HollisterStier LLC, a well-established member of the business community in Spokane, Washington, provides a complete range of services to support the pharmaceutical and biopharmaceutical industries. The Allergy business is a worldwide leader in the manufacture of allergenic extracts, targeted primarily at treating allergies and asthma. Jubilant HollisterStier is also a nationally recognized contract manufacturer of sterile injectable vials, and lyophilized products. Jubilant HollisterStier is a proud member of the Jubilant Pharma family.

Our Promise: Caring, Sharing, Growing

We will, with the utmost care for the environment and society, continue to enhance value for our customers and stakeholders by providing innovative products and economically efficient solutions’ through growth, cost effectiveness and wise investment of resources.

Job Description:

The Operations Department Admin provides a high level of administrative support to the Operations Management Team of Jubilant HollisterStier, Spokane. This position performs duties as assigned including responding to requests promptly, conducting research, and preparing reports and presentations. This position requires a high level of confidentiality of verbal and written information and knowledge of detailed department programs and related work that goes beyond established procedures. The position communicates information to appropriate parties, using tact and diplomacy while maintaining confidentiality. This role will produce PowerPoint presentations, posters, fliers and content for the company Intranet site.

Essential responsibilities include but are not limited to:

• Produce content and manage the overall look and feel of the JHS Spokane internal internet site (SharePoint Intranet site)
• Manage/maintain Operations Management calendars by planning and arranging internal/external meetings, conferences, follow-ups, etc.
• 3Provide administrative assistance to JHS Executive Management team, and be the main backup to the front desk.
• Produce PowerPoint slide decks as needed.
• Conduct research and compile information, as necessary, on operational and administrative problems at JHS, and prepare comprehensive reports and presentations.
• Prepare correspondence and documents for internal and external use including (but not limited to) preparing agendas, assembling background materials, and transcribing meeting minutes.
• Plan/coordinate executive events/meetings by locating appropriate facility, menu selection, equipment, room set up, etc.
• Oversee travel program which includes selection of travel management company and negotiation of corporate rates (hotel/auto).
• Assist in establishing department expense budget, track and report on department spending.
• Maintain filing system.
• Provide technical support for various pieces of office equipment.

Qualifications:

• High School Diploma or equivalent required, Associate or Bachelors degree, preferred.
• 2 Years minimum related experience required.
• Must be able to coordinate multiple projects simultaneously while working closely with Representatives from All JHS Departments.
• Ability to work well with others in difficult situations to attain the desired end result.
• Must be flexible, display a good team attitude, be receptive to constructive feedback and maintain a cooperative working relationship with internal and external customers.
• Incumbent must be organized, possess interpersonal skills and a strong sense of urgency.
• Experience of Producing PowerPoint Slide Decks, Producing Content for Newsletters, and Web Pages required
• Experience in regulated industry desired

Compensation:

This position pays $ 67,725 to $ 89,300 per year, depending on experience, with opportunity for growth, promotion and annual raises.

Benefits:

• Medical, Dental, Vision, Flexible Spending and Health Savings Accounts
• Life, AD&D, Short and Long Term Disability
• 401(k) with company match
• Generous paid time off plan
• Employee Assistance Program

Optional Benefits:

• Voluntary Life and AD&D for employee & family
• Supplemental Medical coverage (Critical Illness, Hospital Indemnity and Accident coverages)
• Pet Insurance
• ID Theft Protection
• Perk Spot Discount Program

Jubilant HollisterStier is an EEO/AA Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require assistance applying for a position, please contact our HR Department at:

HResources@jhs.jubl.com