Court Manager 1

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Interviews: will be scheduled within two weeks after the application deadline.

Who we are

The Oregon Judicial Department (OJD) is Oregon's state court system, encompassing circuit courts across the state, three statewide courts that include two appellate courts and a tax court, and administration. We are an independent branch of government, and we strive to provide fair and accessible justice services to the people of Oregon. We need staff who value OJD’s efforts to remove barriers and are committed to access to justice, fairness, public service, and efficient court administration.

OJD serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, in addition to any transferable skills and abilities that may meet our qualifications or the skills and attributes needed for this position.

Benefits to you

Location Highlights

This position is for the Oregon Supreme Court, which is Oregon’s highest court and appellate court of last resort. The court is housed in Salem in the over 100-year-old Oregon Supreme Court Building, just east of the Oregon Capitol Building. The Supreme Court Building also houses the State of Oregon Law Library, the Appellate Courts Records Office, and the Court of Appeals Appellate Commissioner's Office. The Supreme Court has seven justices, including one Chief Justice.

Position Highlights

The is hiring a Court Manager 1.

In this role, you will be responsible for all the Oregon Supreme Court's administrative operations, and you will be the face of the court in all interactions with others outside the court. A short summary of the key duties this position entails is as follows:

COURT OPERATIONS

You will be responsible for regularly communicating with the court's administrative team and Records Office staff about protocols and procedural details relating to case routing and assignments, court conferences, and court public meetings; tracking, coordinating, and ensuring accurate processing of pending matters and court orders; and assessing and developing court process improvements. You will monitor system data entry in the court's case management system, confirm and develop system protocols, and work with the court's lead analyst on data protocols, court reporting, and statistics.

COURT ADMINISTRATION

You will serve as a resource to the Chief Justice and the full court, as well as to all court staff, on a wide range of topics. You will serve as the court's liaison to the Appellate Court Records Office, the Office of the State Court Administrator (OSCA), the OJD Marshal's Office, and other OSCA divisions, including human resources and enterprise technology. You will participate in court leadership, planning, and coordination with the Chief Justice. You will be responsible for identifying and working to resolve issues relating to the court's facilities, security, and technology. You will be responsible for the court's accounts payable and receivable, and annual inventory of court assets. You will be responsible for the court's budget, capital and technology requisitions, and coordinating special projects. You will be responsible for delegating and assigning certain tasks to administrative staff.

PERSONNEL

You will serve as the administrative authority for all the court's staff except the Appellate Legal Counsel, and you will serve as the day-to-day supervisor for the court's administrative staff. You will assess performance and implement improvement strategies as needed. You will monitor and evaluate the Supreme Court's personnel budget and assess position and reclassification needs. You will serve as a hiring manager for administrative staff recruitment and work with the Human Resource Services Division to create and draft job postings, and to draft and update position descriptions. You will provide training and orientation for new staff and assess the need for any new or ongoing training, and serve as the lead in coordinating justice transitions. You will serve as the court's expert and resource regarding the Judicial Department Personnel Rules and also will serve as the court's Workday system lead.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by .

Application Process

Instructions for REQUIRED Cover Letter and Work History/Resume

Cover Letter (REQURED)

Work History/Resume (REQUIRED)

OR

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your cover letter will be evaluated for grammar, spelling, punctuation, and language use, in addition to demonstrated experience and other qualifications.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor’s degree in Public or Business Administration, Accounting, Criminal Justice, Criminology, Sociology, Psychology, Public Health, Behavioral Science, Social Services, or a related field.

AND

At least three (3) or more years’ experience managing - either directly or through lead workers or lower-level supervisors - staff who perform administrative, analytical, technical, or professional-level duties. The management experience must include most or all the following:

OR

Any combination of equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in y our cover letter.)

Working Conditions

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, .

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.