What are the responsibilities and job description for the Office Coordinator position at Junior Center of Art and Science?
Overview
The Junior Center’s mission is to cultivate curiosity and creative exploration through the arts and sciences. Located in the heart of Oakland on the shores of Lake Merritt, we aim to serve all youth throughout Oakland and beyond. We do so through our interactive learning spaces and through exploratory programs including exhibitions, workshops and classes both on-site and off-site.
The Junior Center’s mission is to cultivate curiosity and creative exploration through the arts and sciences. Located in the heart of Oakland on the shores of Lake Merritt, we aim to serve all youth throughout Oakland and beyond. We do so through our interactive learning spaces and through exploratory programs including exhibitions, workshops and classes both on-site and off-site.
Our Values
We value the necessity of equity, inclusion and representation in the fields of art and science and invest in the future of these fields by providing equitable access to our programs. We value creativity and imagination - two cornerstones in art and science exploration. We design our programs to support innovation and creative inquiry. We believe personal connection makes for the best learning experiences. Our programs are designed to be fun, interactive and learner-driven. We value our space as a community space. All families are welcome through our doors.
Job Summary and Description
The Office Coordinator works directly with the Administrative team to provide operational and programmatic support to the Center including but not limited to classes, camps, workshops, field trips, birthdays, and rentals. The office coordinator is responsible for managing administrative tasks, coordinating office operations, and ensuring the smooth functioning of the Center by handling scheduling, communication, office supplies, and overall organization, essentially acting as the central point of contact for administrative and communication needs.
Operations and Facilities: supporting organizational operations by maintaining office and facility systems.
- Maintain office services by organizing and implementing office operations and procedures including:
- Accounting: invoicing, managing daily ledger, check requests, weekly deposits, and credit card records.
- Clerical functions: managing correspondence, filing systems, supply requisitions, mail, bills and equipment procurement.
- Perform record keeping and general clerical functions (e.g. proofreading, filing, copying, e-blast communications, printing reports) for the purpose of supporting operations.
- Oversee organization’s rental program in conjunction with the Operations Manager.
- Thank you notes/follow up support for updates in our donor database.
Registrar: Provide general support to center students, families and community partners.
- Manage registration database.
- Manage and implement communication with center students and families regarding information on a variety of enrollment issues and concerns.
- Evaluate situations for the purpose of taking appropriate action and/or directing appropriate personnel for resolution.
- Collect payments and/or fees for the purpose of completing transactions.
Front Desk Support and Reception
- Providing front desk reception as needed: greeting visitors, answering phone calls, and responding to questions/requests for information as needed.
- Supporting the cleanliness and organization of our learning spaces.
- Assisting with set-up and breakdown of learning spaces.
Program support:
- Assist Program Director with supply management
- Manage curriculum files, lesson plans and any other support materials
- Support Program Director with volunteer management and communications with faculty
Event support:
- Support fundraising events including
- Sip and Makes
- Gallery openings/closings
- Community engagements
The ideal candidate will have experience working in a busy office environment where multi-tasking, attention to detail and prioritizing are required. This idea candidate must be:
- Able to perform basic IT tasks.
- Able to carry up to 40 lbs. up a flight of stairs, able to climb a ladder, able to perform physical work multiple days in a row.
- Reliable, flexible, and adaptable as hours can vary depending on the season
Skills and Qualifications:
- 3 years’ experience working in an office coordinator capacity
- Strong interest working in a communal, culturally responsive educational setting
- comfortability working with youth and their families/caregivers
- Proficient with Microsoft Office and Google Suite
- Proven ability to work collaboratively with others
- Excellent communication and time management skills
- Able to communicate clearly and efficiently with a variety of audiences
- Must pass a post-employment criminal background check
Schedule: Full-time/Part-time, up to 30 hours per week; Tuesday - Saturday
Pay rate: $22-24$ per hour DOE.
NO CALLS PLEASE.
Send Resume and Cover Letter to:
cgerachis@juniorcenter.org
Multilingual, BIPOC, and LGBTQ encouraged to apply.
The Junior Center is an Equal Opportunity Employer and complies with ADA regulations as applicable.
Salary : $22 - $24
