Accounts Payable and Payroll Coordinator

About us

Just Better Home Services is a local trades company. We offer Heating & AC, Plumbing and Electrical services in the Central VA and Richmond Area. We are actively seeking an Accounts Payable and Payroll Coordinator with our ongoing growth and recent expansion. We take pride in our services and invite you to explore our opportunities and grow your career with us.

Job Summary:

The Accounts Payable and Payroll Specialist will be responsible for managing the company’s accounts payable functions, processing payroll, inputting and tracking purchase orders (POs), checking commission reports, and handling bank deposits. This role ensures that the company’s financial obligations are met accurately and on time while supporting the smooth operation of financial and administrative tasks.

Key Responsibilities: Accounts Payable (AP) Duties:

• Process and verify invoices for accuracy, ensuring that they match purchase orders, contracts, and any other supporting documents.
• Input and track purchase orders (POs) in the system, ensuring they are correctly matched to invoices and appropriately documented.
• Ensure timely and accurate payment to vendors and suppliers through checks, wire transfers, or electronic payments.
• Reconcile accounts payable transactions and resolve discrepancies or payment issues with vendors.
• Maintain and organize records of all accounts payable transactions for auditing and reporting purposes.
• Assist in managing cash flow by ensuring timely payment of outstanding liabilities.
• Maintain vendor files and manage relationships with vendors to resolve inquiries or issues.

Payroll Duties:

• Process payroll on a bi-weekly basis, ensuring timely and accurate payments to employees.
• Calculate employee wages, overtime, commissions, deductions, and benefits (health insurance, retirement, etc.).
• Maintain accurate payroll records, including adjustments for vacation time, sick leave, bonuses, and other deductions.
• Ensure compliance with federal, state, and local tax laws by withholding the correct amounts for taxes, benefits, and other deductions.
• Prepare and file payroll-related reports and tax forms, including W-2s, 1099s, and other compliance documents.
• Address employee payroll inquiries and resolve any issues related to compensation or deductions.
• Coordinate with the HR department to update employee information, such as pay rates, benefits, and tax details.

Bank Deposit Duties:

• Process customer payments, including checks, cash, and electronic transfers, and make regular deposits to the company’s bank accounts.
• Ensure all cash and checks are properly accounted for and deposited in a timely manner.
• Reconcile bank deposit records with internal financial records to ensure accuracy.
• Maintain records of deposits and ensure they are documented properly for financial reporting purposes.
• Ensure that deposits are made in accordance with company policies and procedures.

Commission Report Duties:

• Review and verify commission reports to ensure that commissions are calculated correctly based on sales and contracts.
• Ensure accurate distribution of commissions to sales team members and other relevant staff.
• Resolve any discrepancies or issues related to commission payments.
• Maintain records of commission calculations and payments for auditing and financial tracking purposes.

General Duties:

• Maintain confidentiality and security of all payroll, financial, and banking data.
• Assist with month-end and year-end closing processes as needed, including accounts payable reconciliation, payroll reporting, and commission calculations.
• Support internal and external audits by providing required documentation and reports.
• Assist with other finance and accounting tasks as needed.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree in accounting, finance, or related field preferred.
• Experience: 2-3 years of experience in accounts payable, payroll processing, or a similar role.
• Skills:
• Strong knowledge of accounting principles and payroll processes.
• Proficient in using accounting software QuickBooks.
• Knowledge of payroll software (e.g., QuickBooks) and familiarity with payroll tax requirements.
• Proficient in Microsoft Office, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Experience in inputting and tracking purchase orders (POs) and verifying commission reports is preferred.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $40,000 - $60,000