What are the responsibilities and job description for the Executive Assistant position at JustinBradley?
JustinBradley’s client, a payment processing company, is seeking a highly organized and proactive Executive Assistant for a 2-month project to provide comprehensive support to the EVP of Marketing and Communications for the Americas. The ideal candidate will excel in a fast-paced environment and be adept at managing a variety of administrative tasks to ensure smooth and efficient operations.
Role :
- Scheduling Meetings : Coordinate and manage calendars, ensuring timely and efficient scheduling of meetings and appointments.
- Travel Arrangements : Plan and book travel logistics, including flights, accommodations, and transportation.
- Expense Report Submission : Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
- Organizing Team Events : Plan and execute team events, meetings, and off-sites, ensuring all logistical details are handled.
- Guest and Visitor Management : Greet and assist guests and visitors, ensuring a professional and welcoming environment.
- Maintaining Office Supplies : Oversee inventory and ordering of office supplies, ensuring adequate stock levels and cost-efficiency.
- Summarizing Impact : Work with the marketing and communications leadership team on summarizing weekly highlights for senior management, which could include management of presentations, data and analytics, and various business projects / initiatives.
- Customer Event Support : Provide support at customer-facing events, assisting with logistics and ensuring a seamless experience.
- Volunteering : Coordinate and support company volunteering initiatives, fostering a spirit of community and engagement among employees.
- Build deep relationships with other EAs and key stakeholders for a collaborative partnership in ensuring execution of initiatives.
About You :
JustinBradley is an EO employer - Veterans / Disabled and other protected employees.
