AR / AP Specialist

Job Title: AR / AP Specialist

Are you an experienced accounting professional looking to grow your career with a dynamic and supportive company? Do you thrive in a fast-paced, collaborative environment where attention to detail and excellent communication are highly valued? We’re looking for an AR / AP Specialist to join our accounting team at our corporate office in Irvine, CA!

About Us

At JWilliams Staffing, we are a leading recruitment agency for the real estate industry, connecting top-tier talent with exceptional opportunities. Our success is driven by a culture of learning and sharing, professionalism, and a continuously driving performance. We’re passionate about helping professionals thrive by providing meaningful career opportunities, mentorship, and a pathway for growth.

Purpose of the AR / AP Specialist

The AR / AP Specialist will play a critical role in supporting our Controller and COO in full-cycle accounting processes, ensuring the accuracy of financial reports, managing accounts receivable and payable, and maintaining strong client relationships.

Benefits

• Competitive Pay: $28–$32/hour, depending on experience.
• Career Growth: Opportunities for advancement – we believe in promoting from within.
• Work-Life Balance: Weekends off and paid time off (PTO) and holidays.
• Health & Wellness: Medical, dental, vision, and life insurance.
• Professional Development: Gain hands-on experience with financial reporting, reconciliations, and client relationship management.

Key Responsibilities

• Audit vendor invoice discrepancies and resolve issues with the accounting team.
• Review AR Aging reports and follow up with overdue accounts.
• Build and maintain strong relationships with clients via email and phone.
• Collaborate with Regional Managers to resolve troublesome accounts and improve collections.
• Enter bills daily and consolidate credit card transactions.
• Prepare and review weekly financial reports, including AR Aging Balance, AR Ineligibles, and cash received updates.
• Conduct monthly meetings with Regional Managers regarding outstanding accounts.
• Complete monthly journal entries and reconciliations to assist with financial statement preparation.
• Monitor billing functions and ensure accuracy in the profit and loss (P&L) reporting.
• Assist in contract management and maintaining client service agreements.
• Participate in client risk assessments to maintain a healthy AR balance.
• Provide support on ad hoc accounting projects as needed.

Required Skills & Abilities

• Proficiency in Microsoft Office with advanced Excel abilities.
• Strong understanding of basic accounting principles.
• Excellent communication skills (both verbal and written).
• Superb attention to detail and organizational skills.
• Self-starter with the ability to multitask and prioritize effectively.
• Team player who embraces collaboration and thrives in a fast-paced environment.
• Experience with CRM software is a plus.
• Basic knowledge of contract and agreement language is a plus.

Required Education & Experience

• High school diploma or GED required.
• Bachelor’s degree in accounting or a related field preferred.
• Minimum of 3 years of accounting experience, with AR/AP experience strongly preferred.

Job Classification

Location: This is an on-site position in Irvine, CA.

Employment Status: Full-time, non-exempt/hourly.

Reports To: Controller.

Apply today for immediate consideration!

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JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans. Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances. JWilliams Staffing participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the US. JWilliams Staffing complies with all federal E-Verify rules and responsibilities, and provides required federal postings in an electronic format to all candidates and employees via the JWS online portal.