Facilities Manager- School of Medicine

The Facilities Services Manager is accountable for the management, operations, environmental services and safety of facilities services for the Kaiser Permanente School of Medicine education building, associated administrative office space and associated leased buildings.  Provide ongoing oversight of maintenance and repair of the buildings, mechanical/electrical systems, equipment and grounds, and for the provision of a safe working environment for students, faculty and staff. Additional responsibilities include management of contingent workforce and vendor relations oversight, space planning and allocation, client relations, project management, minor work and small capital projects, purchasing, procurement and installation, safety and security.

• Schedule, manage, document, and maintain records of a comprehensive preventive maintenance program.


• Ensure the buildings are in compliance with fire prevention, general safety, seismic conformance, health hazards protection and disaster/emergency preparedness plans.


• Maintain and update Safety and emergency Operations plans as needed.


• Manage the budget and resource allocations. Manage the financial performance; identify and recommend strategies/best practices to reduce costs and improve service.


• Manage and resolve human resources, labor relations, employee and department safety, and risk management issues.


• Hire, train, develop, and manage direct hire staff and contingent workforce in various positions that may include maintenance, materials, procurement and administrative staff. Monitor performance and develop action plans to ensure high levels of staff accountability and performance.


• Ensure compliance with federal, state and local regulations relating to real estate management, safety and security, et.al.; ensure compliance with enterprise policies and procedures.


• Participate in the design, development, implementation of programs, policies and procedures to ensure all facilities (building, structures, systems, equipment, furnishings and physical environment) and grounds are maintained in an operationally effective, clean and safe manner.


• Ensure compliance with administrative, legal and regulatory requirements of governmental and accrediting agencies by actively participating in the development, implementation and evaluation of effective policies, standards, practices and procedures.


• Manage vendor relationships and contracts by reviewing proposals, bids, schedules, contracts, changes and costs.


• Organize and direct all aspects of facility management, property management and design and construction activities to include equipping, furnishing, and interior finishes of renovation or new facility projects.


• Manage facility space planning process under the direction of the Facilities Services Director.


• Manage parking and transportation programs.

Qualifications:

• Minimum five (5) years of experience in supervising and managing all plant operations, maintenance, renovation and related activities.

• Bachelors degree in business administration, construction, engineering or related field OR four (4) years of experience in a directly related field.


• High School Diploma or General Education Development (GED) required.

• N/A

• Experience in the management of facilities operations, maintenance, space or building projects


• Background in facility management, construction management and project management.


• Must be able to work in a Labor/Management Partnership environment.

• Facilities experience in higher education preferred.

Notes:

• Position may require up to 5% travel for work.