What are the responsibilities and job description for the Administrative Assistant - Payroll position at Kalitta Air, LLC?
Job Title: Payroll Administrative Assistance
Department: 121/145 Maintenance
Reports To: Office Manager
SUMMARY:
The Payroll Administrative Asst. is responsible to the Office Manager for the daily oversight of all time accounting/payroll matters for the Kalitta Air Maintenance facility. The job duties are but not limited to:
ESSENTIAL DUTIES AND RESPONSIBILITES:
Payroll: MISA Sheets (create and collect for all leads and crews), RFTO Sheets (collect and input into MISA), create time cards in MISA for Kalitta, Airplanes/STS and Airtecs employees by adjusting time when needed per MGR authorization exception sheets, input all holiday pay, vacation time, sick time, run reports, fix errors found, complete in MISA, get approved, and submit to proper dept.
Collect all employee change forms, update and send out weekly rosters and production list with all changes and send information to appropriate departments.
Work with representatives from Airplanes/STS and Airtec regarding all employees, check payroll accuracy from their invoices and tracking reports.
Answer phones and communicate with the general public daily regarding our services, vending, invoicing, employment, advertising, and routing of calls as well as sick call line to appropriate person or department.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities at this time.
QUALIFICATIONS/EXPERIENCE
Must have 3 years experience in accounting/payroll related matters. Must be able to work overtime when required and accessible by cell phone. College degree a plus.
LANGUAGE SKILLS
Ability to read, write and understand spoken and written English. Ability to write routine reports and correspondence. Advanced computer skills a must. Misa knowledge a plus.
PHYSICAL DEMANDS
The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to use a computer terminal and telephone. The employee is required to sit, stand, walk and climb/descent stairs.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is an office environment, HGR/building environment.
Qualified, interested internal candidates should submit to Human Resources an “Employee Job Posting Request” form that has been signed by their supervisor.
