What are the responsibilities and job description for the Accounts Payable Specialist position at Kansas Department of Health and Environment?
Job Posting
Important Recruitment Information for this vacancy
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
http://www.kdhe.ks.gov/
About The Position
Position Summary & Responsibilities
Position Summary:
The position (K0226431) Audits and releases for payment vendor payments originating from all divisions within KDHE. Audits vouchers and supporting documentation to ensure compliance with statewide procurement policies and contracts. Reviews statewide contracts to ensure that contract pricing has been obtained. Payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms. Interprets procurement policies and informs agency personnel of new policies to ensure compliance. Implements new policies and procedures as directed. Works in conjunction with the PO II position to ensure that agency payment vouchers are reviewed and approved in a timely manner. Assists the Purchasing Director with special projects as assigned.
Job Responsibilities may include but are not limited to the following: Serves as the agency travel expense payment coordinator. Administers and provides oversight of all agency expense reports. Provide assistance as needed to agency staff in all policy areas related to travel. Reviews agency out-of-state travel requests to ensure that appropriate documentation is attached and assigns out-of-state approval number. Enters travel authorizations into SMART for all approved out-of-state travel requests. Audits agency in-state and out-of-state travel reimbursement requests for the Divisions of Environment and Health Care Finance to ensure that the travel or reimbursement requested is appropriate and that proper documentation is attached. Audits agency registration payment vouchers and interfunds for compliance with travel policies and procedures. Ensure that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations. Interprets policies and informs agency personnel of new policies to ensure compliance. Revises and implements existing and new travel procedures under the guidance of the Director of Procurement. Enters new employee profiles into the travel module of the Statewide Management Accounting and Reporting Tool (SMART) system to ensure that travel reimbursement requests process without delay.
Qualifications
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Important Recruitment Information for this vacancy
- Job Posting closes: April 09, 2025
- Required documents uploaded by: April 09, 2025
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
http://www.kdhe.ks.gov/
About The Position
- Who can apply: Anyone (External)
- Classified/Unclassified Service: Unclassified
- Full-Time/Part-Time: Full-Time
- Regular/Temporary: Regular
- Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
- Eligible to Receive Benefits: Yes
- Veterans' Preference Eligible: Yes
- Hourly Pay Range: $23.31-$24.38
- Salary can vary depending upon education, experience, or qualifications.
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Position Summary & Responsibilities
Position Summary:
The position (K0226431) Audits and releases for payment vendor payments originating from all divisions within KDHE. Audits vouchers and supporting documentation to ensure compliance with statewide procurement policies and contracts. Reviews statewide contracts to ensure that contract pricing has been obtained. Payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms. Interprets procurement policies and informs agency personnel of new policies to ensure compliance. Implements new policies and procedures as directed. Works in conjunction with the PO II position to ensure that agency payment vouchers are reviewed and approved in a timely manner. Assists the Purchasing Director with special projects as assigned.
Job Responsibilities may include but are not limited to the following: Serves as the agency travel expense payment coordinator. Administers and provides oversight of all agency expense reports. Provide assistance as needed to agency staff in all policy areas related to travel. Reviews agency out-of-state travel requests to ensure that appropriate documentation is attached and assigns out-of-state approval number. Enters travel authorizations into SMART for all approved out-of-state travel requests. Audits agency in-state and out-of-state travel reimbursement requests for the Divisions of Environment and Health Care Finance to ensure that the travel or reimbursement requested is appropriate and that proper documentation is attached. Audits agency registration payment vouchers and interfunds for compliance with travel policies and procedures. Ensure that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations. Interprets policies and informs agency personnel of new policies to ensure compliance. Revises and implements existing and new travel procedures under the guidance of the Director of Procurement. Enters new employee profiles into the travel module of the Statewide Management Accounting and Reporting Tool (SMART) system to ensure that travel reimbursement requests process without delay.
Qualifications
- Education:
- High School, GED
- Licensing & Certification:
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
- Minimum Qualifications:
- Six months of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education may be substituted for experience as determined relevant by the agency.
- Preferred Qualifications:
- Word, Excel, PowerPoint, Access
- Proofreading, editing, attention to detail
- Ability to multi-task and manage several projects
- Knowledge of State of Kansas travel policies and procedures
- Experience using the Statewide Management Accounting and Reporting Tool (SMART)
- 2 years current experience working with State of Kansas travel reimbursements
- Excellent oral and written communication skills
- Name: Hope Stover
- Email: hope.stover@ks.gov
- Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
- Transcripts
- DD214 (if you are claiming Veteran’s Preference)
- Resume
- Cover Letter
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $23 - $24
