Contracts Administrator

SUMMARY:

Create, implement and direct contract administration procedures and policies in supporting the Quality Policy and Customer satisfaction. Compare quotes to new contracts and generate job numbers for release to manufacturing. The Contract Administrator must be able to explain the respective role within the QMS and how their role contributes to quality (Ref. Quality Procedures) The Contract Administrator shall also be aware of ethical behavior and conduct themselves accordingly to Karman policies and procedures (Ref. Employee Handbook).

About us:

Karman Space & Defense provides concept-to-production solutions for mission-critical systems on spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. We believe that solving the industry’s most complex and mission-critical challenges requires relentless determination and a willingness to push the boundaries of possibility. Karman Space & Defense brings to bear unparalleled production capabilities, unmatched engineering expertise, and unflinching analysis to render the impossible, possible.

Location: Brea, CA

Compensation:
$30 Hourly

RESPONSIBILITY & AUTHORITY:

· Maintain and Realize AS 9100 procedures and continuous improvement efforts.

• Building Bid Files, electronic, physical and manage Bid Log. Supports proposal writing and submittals.

• Contracts administration, including sales order entries. building job files, electronic and printed copies. Distribute Sales Order packages to respective departments

• Creating spreadsheets; formulating effective charts, reports, and presentations using the Microsoft Office Suite related to production control.

• Create Shippers and Shipping notifications.

• Candidate must have knowledge of Microsoft Office Outlook, Excel, and Word.

• Strong Written and Verbal communications is a must for interactions with customers, suppliers, peers, and management.

• Purchasing and maintaining office equipment, supplies, and subscriptions

• Knowledge of the following is a plus however not required: Epicor, Exostar, contract administration, and process planning in a precision aerospace manufacturing environment.

• Coordinating client meetings, maintaining calendars, orientations, teleconferences, catering and travel. Issuing travel and making travel arrangements, and expense reports.

• Must be able to organize high volume of electronic and physical file folders.

• Must work the necessary hours to complete assigned tasks 7AM -5PM M-F. Some Saturdays.

EDUCATION AND/OR EXPERIENCE:

· Four (4) year degree or equivalent in work experience.

· Five (4) years experience in contract review practices.

· Five (4) years experience in generating and maintaining account receivable reports.

KNOWLEDGE AND SKILL REQUIREMENTS:

· Must be detail oriented, extremely organized; posses excellent communication skills, and be able to interact well with Customers and Staff.

· Must be assertive, direct and have excellent people skills.

· Must have direct communication with internal customers.

· Must be able receive formal training of changes & customer requirements.

· Must know the QMS basic system of reporting, record keeping and follow instructions.

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law.Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.