Operations Manager for Law Firm

Operations Manager for Law Firm in Pompano Beach

Kaye Bender Rembaum is a full service commercial law firm devoted to the representation of community associations throughout Florida. We are looking for an Operations Manager to join our amazing team!

We are looking for candidates with 5 years of Operations Manager or Legal Administrator experience at a law firm!

We are not looking for a paralegal - only candidates with management experience!.

Firm/Client Management:

• Plan and schedule meetings and appointments
• Review and finalize written correspondence to employees, vendors, clients and various legal entities
• Telephone vendors, clients, and various legal entities regarding Firm issues and client satisfaction
• Firm intermediary with other legal agencies and business organizations
• Update and maintain Firm’s legal and business memberships and licenses and personal items as needed
• Manage and increase the effectiveness and efficiency of Finance, HR, IT and support staff.
• Coordinate and communicate between Firm staff as it relates to business functions
• Co-lead and facilitate long-term planning
• Ensure effective transfer of paper files and records to and from legal counsel
• Maintain in-house physical file storage and filing system
• Conduct Firm related business and operations research
• Oversee supplies and equipment inventory maintenance and replenishment
• Maintain and examine leased equipment to ensure it is within our contracted parameters
• Review memos, submissions, and reports in order to determine their significance and to plan for their distribution and implementation, if needed
• Create, implement, and manage office policies and direct overall business operations
• Responsible for day-to-day office operations
• Coordination of and with all other Firm offices

Property Management:

• Daily Management Responsibilities

Schedule vendor routine maintenance

Schedule, evaluate, and negotiate emergency repairs

Oversee all facility upkeep and maintenance of the property

• Ensure that the property is safe and properly maintained
• Routinely inspect the building to determine if repairs or maintenance are needed
• Keeping accurate, up-to-date records of expenditures for the building and prepare monthly expense reports
• Coordinate with building management

Financial Management:

• Update and maintain accounting records, including those which calculate expenditures, receipts and accounts payable
• Calculate, create, seek approval, and disburse employee and vendor expense checks
• Record and maintain records of office purchases and handle inquiries about orders
• Negotiate with vendors regarding price and service agreements
• Propose budgets for projects and programs and make decisions about equipment purchases
• Bank Administration
• Coordinate Pension Plan termination and loans

People Management:

• Lead various-sized internal projects in a Project Manger role
• Manage Administrative Support Staff by allocating work assignments, issuing deadlines and ensuring issues are proceeding on schedule and exceeding established quality standards
• Operate and troubleshoot paralegal software interactions
• Directly supervise clerical staff, receptionists and file clerks

Job Type: Full-time

Pay: $100,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $100,000 - $120,000