Associate Coordinator, Office Services

Facilities team member will need to present in a professional and confident manner. They will need to have solid basic email, written and verbal communications skills. They need to be reliable, responsible while working with many departments needs at the San Diego office. They need to be able to work within adjustable work schedule but predominantly 8 am 4:30 pm Monday Friday. Some events will require early morning or late afternoon support.

Primary tasks will include:

Assist with meeting room set up of tables and chairs. Clean up after meetings to including making sure tables and chairs area clean and operational. Coordinate with IT team AV operations
Keeping stock inventory and replenishing stock of coffee, coffee supplies, snacks and kitchen items. Reordering supplies as inventory dictates. Keep an active inventory. Be able to order replenishment of supplies on a as needed basis.
Ability to convey to property management, building maintenance concerns via written ticket submittal (landlord website) and verbal direction.
Ability to escort vendors in suite and report back via written confirmation to team
Ability to assemble small items.
Assist all departments with event set up/ break down/ clean up
Maintain storage room organization.
Support Security Team for lunch breaks and as required.
Responsible for key management for file cabinets/ private offices/ storage and supply areas
Ability to lift and carry boxes packages up to 40#.
Ability to manage and oversee building janitorial services and report to building management and team any concerns or short falls.
Bilingual a plus
Microsoft Outlook, Word and Excel skills
Able to assist with incoming and outgoing mail duties and process.
Ability to work early mornings, late or weekends as needed with advanced notification.