Executive Assistant

We exist to put camera gear in the hands of ordinary people to unlock extraordinary potential.

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The original camera re-commerce company, KEH has always envisioned a better way to support the passion and profession of photography. Serving the camera community since 1979, KEH has become the largest curated market for field-tested, expert-graded photo and video equipment in the industry.

We are seeking a proactive and highly organized Executive Administrator to support our executive team.

As our Executive Assistant, you will play a pivotal role in ensuring the executive’s time is maximized, and the company’s operations run smoothly. The ideal candidate will have a strong blend of organizational, strategic, and communication skills.

You should be :

• Comfortable working in a fast-paced, innovative environment where agility and creative thinking are valued.
• Passionate about the company’s mission and the role innovation plays in achieving long-term success.
• Able to anticipate the needs of the executive and take initiative without being prompted.
• Thrives in a dynamic, evolving environment and handles shifting priorities with grace.
• Able to juggle multiple projects, deadlines, and priorities while maintaining a high level of attention to detail.
• Capable of navigating challenges and bottlenecks without direction and offering solutions swiftly.
• A team player who can work across departments and build strong relationships.

Key Responsibilities :

Executive Support : Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.

Communication : Serve as a primary point of contact between executives and internal / external stakeholders. Prepare and manage correspondence, reports, and presentations.

Confidentiality : Handle sensitive information with discretion and maintain confidentiality.

Team Collaboration : Work closely with other administrative staff and team members to support company-wide initiatives and ensure seamless operations.

Event Coordination : Coordinate and plan high-profile events, meetings, or conferences, both internally and externally, working with various teams for flawless execution.

Meeting Management : Work closely with executive leaders to schedule, coordinate, and facilitate meetings, including note-taking, agenda building, and follow-up.

Travel Arrangements : Organize complex domestic and international travel itineraries, including booking flights, accommodations, and arranging for ground transportation.

Expense Management : Track and process expense reports, purchase requisitions, and executive budgets.

Board Meetings & Management : Manage and prioritize the executive's daily, weekly, and monthly schedules, including handling a high volume of emails, calls, and communications.

Performs other related duties as assigned.

Qualifications :

Experience : 5 years of experience as an Executive Assistant, with at least 2 years supporting C-suite executives (CEO, CTO, CFO, etc.). Experience in a mid-size company, preferably in a fast-paced, innovation-driven environment (tech, healthcare, creative industries, etc.). Strong background in managing complex, high-stakes schedules and priorities.

Skills : Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.

Communication : Excellent written and verbal communication skills, with a keen eye for detail. Ability to work cross-collaboratively with internal and external stakeholders, teams, investors, and clients.

Technology : Proficiency in Microsoft Office Suite, G-Suite, and project management software (Asana, Trello), and ability to learn new tools quickly.

Adaptability : Ability to thrive in a rapidly changing environment and manage multiple priorities with a proactive approach.

Problem-Solving : Strong analytical skills and a solutions-oriented mindset.

Education : Bachelor’s degree in Business Administration, Communications, or a related field preferred. Professional certifications such as CAP (Certified Administrative Professional) are a plus.

Benefits :

Comprehensive medical, dental, and vision plans

Life Insurance & Supplementary Benefits

401(k) and company match

Paid vacation and holiday

Employee Discount on camera gear

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