Transaction Coordinator and Office Administrator

Join our dynamic team at Keller Williams Legacy Partners as a Transaction Coordinator & Office Administrator. This unique role offers an exciting opportunity for coordinating real estate transactions, providing exceptional customer service, and supporting our agents throughout the closing process. Additionally, this position is responsible for managing front desk duties and ensuring the smooth operation of our office environment.

Our Mission is to exceed our customers' and clients' expectations while increasing the growth and profitability of our associates and company by promoting success through teamwork, consulting, technology, ethics, training, growth, and community service.

Our ideal candidate is a self-driven, learning-based individual with a strong ability to manage real estate transactions. They should be able to present strategies and ideas to the leadership team and follow through with implementation to assist the growth of our offices and agents. This candidate is looking for a long-term position with opportunities for personal and professional growth.

Ideal Candidate:

• Team Player with a strong desire to serve others
• Detail-Oriented and Organized, ensuring accuracy and efficiency in all tasks
• Friendly and Relationship-Focused, fostering positive interactions
• Clear and confident written and oral communication skills, in both one on one, group, and presentation settings
• Composed and Resilient, maintaining a positive outlook while navigating challenges
• Proactive and Solution-Oriented, with innovative problem-solving skills
• Adaptable, quickly adjusting to change and evolving priorities
• Thrives in a Fast-Paced Environment, handling multiple tasks and deadlines with composure and a customer-focused approach
• High level of comfort learning and implementing new technology/software to improve and optimize workflow
• Learning-Based and Growth-Minded, always seeking opportunities for improvement and professional development

Responsibilities:

These are the standards a well-above-average performer will maintain or exceed:

Transaction Coordination Duties:

• Provide exceptional customer service throughout the entire closing process.
• Manage and coordinate 20 real estate transactions per month.
• Serve as a resource for agents, answering transaction-related questions.
• Act as a liaison between agents, clients, title companies, and lenders.
• Ensure compliance with all real estate regulations and documentation requirements.
• Maintain transaction files, ensuring accuracy and completeness.
• Track contract deadlines and ensure timely completion of necessary tasks.
• Assist in problem-solving any transaction-related challenges.
• Marketing related activities to clients businesses, such as post cards, fliers, and social media
• Entry level billing activities through QuickBooks online

Office Administration Duties:

• Serve as the primary point of contact for front desk duties, including greeting visitors, answering phones, and managing incoming/outgoing mail.
• Maintain the appearance of all office common areas, organization, and tidiness.
• Manage office supplies and ensure the office is prepared for business.
• Provide basic administrative support to agents and team members.
• Be a source of information for agents regarding office procedures and policies.

Knowledge / Skills

• Background and experience in Real Estate Transaction Coordination
• Proficient in Google Suite (Gmail, Calendar, Docs, Sheets, Forms)
• Strong written and verbal communication skills.
• Strong phone, people, and computer skills.
• Exceptional organizational and project management abilities.
• Entry level experience in Marketing and Canva
• High school graduate

Daily Communications / Interactions

• Real Estate Customers and Clients
• Real Estate Agents
• Lenders, Attorneys, and Paralegals
• Team Members

This is an exciting opportunity for a motivated individual who thrives in a dynamic, fast-paced environment and wants to make a lasting impact on a growing company. If you are proactive, solution-oriented, and eager to contribute to transaction coordination and office administration efforts, we encourage you to apply!

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you be able to work from 8:30am to 5 pm, Monday through Friday?
• Will you be able to occasionally travel to our other offices located in West Hartford, Glastonbury, Wallingford, and Wethersfield as needed?

Work Location: In person

Salary : $50,000