What are the responsibilities and job description for the Administrative Secretary - Counseling Center position at Kelso School District?
Position Type
Classified/Secretary
Date Posted
3/27/2025
Location
Kelso High School
Closing Date
Until Filled
Additional Information: Show/Hide
Location: Kelso High School - Counseling Center
Position Details: 8.0 hrs/day, 7:30am to 4:00pm; 225 days/year
Pay Range: PSE 1 Salary Schedule
Benefits: This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE. Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.
School employees | Washington State Health Care Authority
Essential Functions
Work closely with the building asministration and staff in the daily administration of the facility
Working professionally and ethically as a team member and completing tasks assigned by facility administration
Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
Handle confidential matters appropriately and ethically Be punctual and have regular/consistent attendance
Knowledge of and follow District, State and Federal policies and guidelines as pertains to their position/facility
Knowledge and experience in networking with social services and coordinating resources to support students and counselors
Be self-motivated toward assigned duties and work well under pressure including submitting required reports and meet required deadlines
Create letters, memorandums, forms and newsletters using graphics and knowledge of appropriate software
Be willing to participate in in-service offerings and workshops
Prepare requisitions and purchase orders and assist with ordering office and staff supplies
Provide training and direction on tasks for student aide, and maintain bulletin board/office projects
Keep accurate records related to the specific job
Qualifications
Demonstrate successful secretarial and/oroffice management experience preferred
Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
Must possess positive and effective human relations skills - including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
Demonstrated ability to successfully relate to students of all ages
Must possess ability to handle confidential matters appropriately and ethically
Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
Must possess ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals
Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be
proficient in mathematics, and read technical information
Demonstrated ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files
Demonstrated ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy
Demonstrated ability to utilize relevant computer programs including word processing, spreadsheet, relational database
systems, and publishing
Must possess ability to multi-task with constant interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines
Must possess ability to accept direction and constructive criticism
Willingness to successfully upgrade skills in order to meet changing job conditions
Neat, clean personal appearance and traits that make him/her a good role model for students; work apparel should be appropriate for a safe and professional work environment
Specific Functions
Assist Registrar in maintaining accurate student records
Assist Registrar in requesting and sending student records
Purge and prepare files for permanent record in Modus and maintain integrity of microfilm files
Coordinate with ASB office regarding student fines; retain report cards and diplomas until fines are paid in full at the direction of the Registrar
Coordinate locker assignments between principals, teachers and students; and maintain accurate records of student locker assignment
Assist counselors with coordination of PSAT testing/sign ups
Maintain files and bookcase with college information, assist students in accessing this information
Assist Counselors in maintaining SAT/ACT information/records in Counseling Center and order materials for student distribution
EDUCATION
High school diploma and/or equivalent; prior job related experience with increasing levels of responsibility
Other Functions
Perform all other duties as assigned
WORKING ENVIROMENT
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.
RESPONSIBLE TO
School Principal and/or assistant principal
Kelso School District #458 complies with all federal rules and regulations and does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups listed in Title 36 of the United States Code. Kelso School District offers classes in many Career and Technical Education (CTE) program areas, such as Agriculture Sciences, Business & Marketing, Family Consumer Sciences, Health Sciences, Skilled & Technical Sciences, and STEM under its open admissions policy. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs.
The following people have been designated to handle inquiries regarding the nondiscrimination policies: Holly Budge, Director of Human Resources, Title VII Officer, ADA Coordinator; 601 Crawford Street, Kelso, WA 98626; holly.budge@kelsosd.org, 360.501.1918; and Gunnar Guttormsen, Director of Student Services/Assessment, Title IX & Section 504 Coordinator; 601 Crawford Street, Kelso, WA 98626; gunnar.guttormsen@kelsosd.org, 360.501.1905
For more information about CTE course offerings and admissions criteria, contact: Melissa Boudreau, CTE Director; Kelso High School, 1904 Allen Street, Kelso, WA 98626; melissa.boudreau@kelsosd.org, 360-501-1800; or Mara Rinker, Registrar; Kelso High School, 1904 Allen Street, Kelso, WA 98626; mara.rinker@kelsosd.org, 360-501-1800.
KELSO SCHOOL DISTRICT IS A DRUG AND TOBACCO-FREE WORKPLACE
Classified/Secretary
Date Posted
3/27/2025
Location
Kelso High School
Closing Date
Until Filled
Additional Information: Show/Hide
Location: Kelso High School - Counseling Center
Position Details: 8.0 hrs/day, 7:30am to 4:00pm; 225 days/year
Pay Range: PSE 1 Salary Schedule
Benefits: This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE. Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.
School employees | Washington State Health Care Authority
Essential Functions
Work closely with the building asministration and staff in the daily administration of the facility
Working professionally and ethically as a team member and completing tasks assigned by facility administration
Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
Handle confidential matters appropriately and ethically Be punctual and have regular/consistent attendance
Knowledge of and follow District, State and Federal policies and guidelines as pertains to their position/facility
Knowledge and experience in networking with social services and coordinating resources to support students and counselors
Be self-motivated toward assigned duties and work well under pressure including submitting required reports and meet required deadlines
Create letters, memorandums, forms and newsletters using graphics and knowledge of appropriate software
Be willing to participate in in-service offerings and workshops
Prepare requisitions and purchase orders and assist with ordering office and staff supplies
Provide training and direction on tasks for student aide, and maintain bulletin board/office projects
Keep accurate records related to the specific job
Qualifications
Demonstrate successful secretarial and/oroffice management experience preferred
Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
Must possess positive and effective human relations skills - including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
Demonstrated ability to successfully relate to students of all ages
Must possess ability to handle confidential matters appropriately and ethically
Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
Must possess ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals
Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be
proficient in mathematics, and read technical information
Demonstrated ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files
Demonstrated ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy
Demonstrated ability to utilize relevant computer programs including word processing, spreadsheet, relational database
systems, and publishing
Must possess ability to multi-task with constant interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines
Must possess ability to accept direction and constructive criticism
Willingness to successfully upgrade skills in order to meet changing job conditions
Neat, clean personal appearance and traits that make him/her a good role model for students; work apparel should be appropriate for a safe and professional work environment
Specific Functions
Assist Registrar in maintaining accurate student records
Assist Registrar in requesting and sending student records
Purge and prepare files for permanent record in Modus and maintain integrity of microfilm files
Coordinate with ASB office regarding student fines; retain report cards and diplomas until fines are paid in full at the direction of the Registrar
Coordinate locker assignments between principals, teachers and students; and maintain accurate records of student locker assignment
Assist counselors with coordination of PSAT testing/sign ups
Maintain files and bookcase with college information, assist students in accessing this information
Assist Counselors in maintaining SAT/ACT information/records in Counseling Center and order materials for student distribution
EDUCATION
High school diploma and/or equivalent; prior job related experience with increasing levels of responsibility
Other Functions
Perform all other duties as assigned
WORKING ENVIROMENT
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.
RESPONSIBLE TO
School Principal and/or assistant principal
Kelso School District #458 complies with all federal rules and regulations and does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups listed in Title 36 of the United States Code. Kelso School District offers classes in many Career and Technical Education (CTE) program areas, such as Agriculture Sciences, Business & Marketing, Family Consumer Sciences, Health Sciences, Skilled & Technical Sciences, and STEM under its open admissions policy. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs.
The following people have been designated to handle inquiries regarding the nondiscrimination policies: Holly Budge, Director of Human Resources, Title VII Officer, ADA Coordinator; 601 Crawford Street, Kelso, WA 98626; holly.budge@kelsosd.org, 360.501.1918; and Gunnar Guttormsen, Director of Student Services/Assessment, Title IX & Section 504 Coordinator; 601 Crawford Street, Kelso, WA 98626; gunnar.guttormsen@kelsosd.org, 360.501.1905
For more information about CTE course offerings and admissions criteria, contact: Melissa Boudreau, CTE Director; Kelso High School, 1904 Allen Street, Kelso, WA 98626; melissa.boudreau@kelsosd.org, 360-501-1800; or Mara Rinker, Registrar; Kelso High School, 1904 Allen Street, Kelso, WA 98626; mara.rinker@kelsosd.org, 360-501-1800.
KELSO SCHOOL DISTRICT IS A DRUG AND TOBACCO-FREE WORKPLACE
