Administrative Assistant

Functions

• Answer and transfer phones calls for the branch

• Order office supplies

• Assist with work orders and service calls

• Match work orders with printed file copies

• File all invoices within the branch

• Assist with physical inventory

• Assist with collections and payroll

• Direct all incoming and outgoing mail

• Process credit card payments

• Scan or mail required documents to corporate office

• Request purchase orders from customer’s

• Assist with tracking of preventive maintenance schedules

• Collect and input KKMS daily time sheets

• Must abide by all Kenco Corporate Safety and Quality Procedures.

• Fill out all forms, documents, and notations in a legible, accurate manner and turn in, file, or submit to the proper place or person.

Qualifications

• High School Diploma or GED required
• 1 to 2 years of experience preferred
• Must possess the Ability to define problems, collect data, establish facts, and draw valid conclusions
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Work effectively in a multi-tasking environment
• Work constructively under stress and pressure
• Manage multiple projects and meet specific goals and deadlines.
• Provide courteous and timely service to internal/external customers
• Strong working knowledge of computers and MS Office Suite

Competencies

• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

• Decision Quality - Making good and timely decisions that keep the organization moving forward.

• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

Travel Requirements

• This position is not expected to travel.

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