Office Manager

Kenson Construction Co., a long time established licensed general contractor in Prescott, is seeking a skilled and dedicated Office Manager to join our team. This role offers the opportunity for full-time employment for the right candidate and plays a key role in supporting our daily operations.

Responsibilities include but not limited to:

· Manage project documentation, including contracts, change orders, submittals, and permits.

· Track project schedules, budgets, and progress reports.

· Prepare and submit project invoices to clients

· Process accounts payable invoices from vendors and subcontractors

· Monitor and manage project costs against budgets

· Generate and track client billing

· Prepare monthly financial reports and analysis

· Maintain filing systems for project documents and administrative records

· Answer phone calls, manage email correspondence, and route inquiries to appropriate staff

· Manage/maintain subcontractor compliance with insurance and licensing requirements

· Maintain worker’s compensation records and reporting

· Onboard new employees

· Process weekly payroll, payroll taxes and quarterly reports.

· Manage office supplies and equipment

Job Qualifications:

· Strong organizational and time management skills to juggle multiple priorities

· Excellent communication and interpersonal skills

· Detail-oriented with strong accuracy in data entry

· Understanding of construction contracts and legal documents

· Experience with accounting principles and financial reporting

· Experience in full payroll processing

· Proficient in Microsoft Office Suite

· Proficient in QuickBooks Desktop

· High School degree

Job Type: Full-time

Ability to Commute:

• Prescott, AZ 86301 (Required)

Work Location: In person