What are the responsibilities and job description for the Administrative Assistant for the Director of Library Operations/ Front Desk position at Kent District Library?
JOB
Under general supervision of the Director of Library Operations, provides confidential support to the Service Center. Duties include general clerical, receptionist, project-based work and a variety of tasks in administrative support to the Service Center.
EXAMPLE OF DUTIES
Serves as an office receptionist, including greeting Service Center visitors.Performs various duties for the Department Director and Service Center by answering the phone, responding to requests for information, maintaining various files and databases, managing calendars, contacts, reports, appointments, copying, scanning and preparing mailings.Assists in coordinating projects and initiatives, including project management, team follow-up items, communications to others, determining bottlenecks, scheduling and MS Planner updates, generating and documenting surveys and the results, documenting and soliciting feedback. Creates and modifies a variety of documents including inventory tracking, and recurring contract notifications.Assists in the preparation of materials for meetings, including not limited to agendas, room preparations and clean up. May attend meetings and record and prepare meeting minutes, as necessary.Coordinates meetings, travel arrangements, schedules, and various tasks in support of the Department and Service Center, as needed.Writing and proofreading a variety of communications including but not limited to memorandums, correspondence, and letters as needed.Prepares and edits fillable forms, manuals, and end user training documentation as well.Processes the department’s purchasing and credit card transactions by coordinating with staff to obtain proper documentation and details necessary for the Finance Department.Serves as back-up to other Administrative Assistants in times of absence. Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
This is a part-time 24 hr/week position. The current schedule is Mon 8am-5pm, Weds 8am-5pm & Thurs or Fri 8am-5pm. While this position is currently assigned to the above location, KDL reserves the right to require employees to be available for assignments at any KDL location.Kent District Library is recognized as one of the Best & Brightest Companies to Work for in West Michigan 2019. This stems from offering competitive pay, outstanding benefits and fostering excellent work-life balance, but more than anything, it comes as a result of our workplace culture and sense of purpose, which is to further all people. To learn more about working at Kent District Library, check out our video: Behind the Scenes @ KDL
Under general supervision of the Director of Library Operations, provides confidential support to the Service Center. Duties include general clerical, receptionist, project-based work and a variety of tasks in administrative support to the Service Center.
EXAMPLE OF DUTIES
Serves as an office receptionist, including greeting Service Center visitors.Performs various duties for the Department Director and Service Center by answering the phone, responding to requests for information, maintaining various files and databases, managing calendars, contacts, reports, appointments, copying, scanning and preparing mailings.Assists in coordinating projects and initiatives, including project management, team follow-up items, communications to others, determining bottlenecks, scheduling and MS Planner updates, generating and documenting surveys and the results, documenting and soliciting feedback. Creates and modifies a variety of documents including inventory tracking, and recurring contract notifications.Assists in the preparation of materials for meetings, including not limited to agendas, room preparations and clean up. May attend meetings and record and prepare meeting minutes, as necessary.Coordinates meetings, travel arrangements, schedules, and various tasks in support of the Department and Service Center, as needed.Writing and proofreading a variety of communications including but not limited to memorandums, correspondence, and letters as needed.Prepares and edits fillable forms, manuals, and end user training documentation as well.Processes the department’s purchasing and credit card transactions by coordinating with staff to obtain proper documentation and details necessary for the Finance Department.Serves as back-up to other Administrative Assistants in times of absence. Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
This is a part-time 24 hr/week position. The current schedule is Mon 8am-5pm, Weds 8am-5pm & Thurs or Fri 8am-5pm. While this position is currently assigned to the above location, KDL reserves the right to require employees to be available for assignments at any KDL location.Kent District Library is recognized as one of the Best & Brightest Companies to Work for in West Michigan 2019. This stems from offering competitive pay, outstanding benefits and fostering excellent work-life balance, but more than anything, it comes as a result of our workplace culture and sense of purpose, which is to further all people. To learn more about working at Kent District Library, check out our video: Behind the Scenes @ KDL
