What are the responsibilities and job description for the Admin & Office Manager / Executive Assistant position at KENTUCKY RIGHT TO LIFE AND ED FOUNDATION?

Job Description

Position Profile :

Professional Office Management / Executive Assistant

Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3 / 4 time working hours)

Selected for the position, the candidate / new employee is hired with the expectation that they are technologically savvy, goal orientated and motivated with a passion for our mission.

Duties include providing support to the executive director, assisting in daily office needs, and managing the company’s general administrative activities and coordinating volunteers when working on specific projects.

The successful Administrator should ensure the efficient and smooth day-to-day operation of the office. The successful Executive Assistant is a trusted member of the Executive Director’s team. You are the Exec’s gatekeeper, traffic control, communications coordinator and go to person and the most trusted and integral member of the Exec’s team. The most important function of Executive Assistant is their ability to keep the Exec Director organized, informed, and prepared for anything that comes their way.

It was once said that great Office Administrators / Executive Assistants are like a Swiss Army Knife; able to solve a range of tasks with the right tool at the right moment)

Responsibilities

Attention to detain and excellent communication skills written and verbal
Ability to multitask and prioritize daily responsibilities
Skilled at prioritizing and completing task independently
Proven experience as an Office Administrator, Executive Administrative Assistant, Senior Executive Assistant or in other comparable position. Detailed, focus and attention as part of the Executive Director’s team.
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office, Quickbooks, Constant Contact and online charitable giving / donor software ( are a plus)
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Discretion and confidentiality

Office Administrator / Executive Assistant Responsibilities

Oversee and support all administrative duties in the office and ensure that office is operating smoothly

Manage office supplies inventory and place orders as necessary

Perform receptionist duties : greet visitors, and answer and direct phone calls

Receive and sort incoming mail and deliveries, and manage outgoing mail

Develop office policies and procedures, and ensure they are implemented appropriately.

Assist with managing and maintaining IT infrastructure, MS, Quickbooks and accounting systems

Manage office budget, receipt and donations, including timely follow up acknowledgments and basic day to day bookkeeping

Insure all bills are paid in a timely manner

Insure all deposits and donations are correctly recorded

Identify opportunities for process and office management improvements, and design and implement new systems

Other duties as directed

Executive Assistant particular responsibilities

Provide administrative support to executive director, prepare, proofread and formate correspondence, email review and operate as executive director’s email traffic control, donor acknowledgments, correspondence with Chapters, maintaining executive director’s calendar including scheduling individual and group meetings, maintaining calendars, doing research, and creating reports for director and Boards. Media Alerts, Lobbying reports and filings, participate in event planning and other duties as directed.

Qualifications for Office Administrator / Executive Assistant

2-5 years of work experience in an administrative / office management role

Must have exceptional attention to detail

Strong organizational and time management skills, and ability to prioritize

Must be a self-starter and driven

Excellent communication and interpersonal skills

Strong problem-solving skills and analytical abilities

Must be proficient with Microsoft Office and Google products, quickbooks, and (constant contact a plus)

Company Description

Kentucky Right to Life is Kentucky’s oldest statewide Prolife non profit organization.

We are comprised of two non profit organizations with one vision :

Kentucky Right to Life, Association, Inc. dba

Kentucky Right to Life 501c4

The Right to Life Educational Foundation of Kentucky 501C3

Additionally, Kentucky Right to Life is associated with their Political Action Committee KY Right to Life Victory PAC

Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3 / 4 time working hours

Company Description

Kentucky Right to Life is Kentucky’s oldest statewide Prolife non profit organization. We are comprised of two non profit organizations with one vision : -Kentucky Right to Life, Association, Inc. dba Kentucky Right to Life 501c4 - The Right to Life Educational Foundation of Kentucky 501C3 -Additionally, Kentucky Right to Life is associated with their Political Action Committee KY Right to Life Victory PAC Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3 / 4 time working hours

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Admin & Office Manager / Executive Assistant

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