Payroll Manager

TITLE: Payroll Manager

DEPARTMENT: Finance and Administration

REPORTS TO: Chief Financial Officer/VP Finance and Administration

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY: 

Directs implementation and administration of mandated payroll regulations and policies and manages a diverse team of specialist accounting/payroll staff and student employees.

Under limited supervision, manages and coordinates all aspects of the university's payroll function, which services all regular, temporary, and adjunct faculty, staff, student, special compensation, and seasonal employees, both exempt and non-exempt.

ESSENTIAL JOB FUNCTIONS:

• Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
• Oversees the supervision of personnel, which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
• Oversees and coordinates the production of all bimonthly payrolls; oversees the issuance of special checks.
• Ensures the accurate payment and reporting of all university employee benefits, in compliance with the provision of tax laws, federal/state regulations, and university policy.
• Ensures the accurate and timely issuance of W-2s.
• Manages the development, implementation, and administration of department records systems and procedures; oversees, monitors, and quality controls the data entry of all payroll records onto the human resources system.
• Oversees and coordinates the planning, implementation and administration of programs to develop, adjust, and/or enhance payroll systems and procedures as required, due to changes in tax laws, regulations, and university pay policies/compensation initiatives.
• Plans and manages departmental workflow; approves all master payroll calendars and monthly processing schedule.
• Plans, coordinates, and oversees the production and distribution of all employee tax statements and notifications as required by law.
• Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
• Participates in developing, implementing and maintaining policies, objectives, short- and long-range planning; develops and implements projects and programs to help accomplish established goals.
• Represents the organization at various community and/or business meetings; promotes existing and new programs and/or policies.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Knowledge of financial/business analysis techniques.
• Knowledge of project management principles, practices, techniques, and tools.
• Skill in organizing resources and establishing priorities.
• Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.
• Ability to develop and maintain recordkeeping systems and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Employee development and performance management skills.
• Ability to process computer data and to format and generate reports.
• Knowledge and understanding of all facets of payroll principles, methods, systems, and procedures as applied to public institutions.
• Skill in budget preparation and fiscal management.
• Knowledge of faculty and/or staff hiring procedures.
• Knowledge of all relevant payroll, employment, and income tax laws, regulations, and operating guidelines.
• Skill in the use of personal computers and related software applications.
• Ability to foster a cooperative work environment.
• Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions.
• Knowledge of the payroll aspects of employee benefits policies, procedures, and reporting requirements.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to utilize and manage automated payroll and/or human resources information systems.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to identify, analyze, and resolve complex, multifaceted payroll problems and developmental issues.

SUPERVISORY RESPONSIBILITY:  

• This position does have supervisory responsibility. 

OTHER DUTIES:

• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree preferred with 3 to 5 years’ experience directly related to the duties and responsibilities specified, preferred CPP.

Licensing and Certifications:

• Certified Payroll Professional (CPP) preferred.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa