Chief Clerk - Accounts Payable

At Keolis Commuter Services (KCS), we give every team member—and their ideas—a seat for the journey. We are a diverse team made up of different backgrounds, stories, and perspectives, which is our strength. If you’re looking for a career with a company that invests in your future, KCS is the place for you. We Imagine. We Care. We Commit!

Since 2014, Keolis Commuter Services has been entrusted with operating and maintaining the Commuter Rail network on behalf of the Massachusetts Bay Transportation Authority (MBTA).  During this time, we have worked to deliver a safe and reliable service, thanks to the knowledge and dedication of our team, and our experience operating transit networks around the world. Today, we're proud of the progress we have made together to deliver a best-in-class service for the Greater Boston community.

We believe our people are what make us great. That is why we demonstrate a commitment to a safe, healthy, and inclusive culture that welcomes ideas, encourages innovation, and values belonging. Your future starts here.

At Keolis Commuter Services, LLC we provide a competitive compensation package that is designed to be flexible and comprehensive to meet the needs of our hard-working employees and their families.

Benefits Package Highlights:

• Generous Medical & Rx plan
• Dental & Vision Plan
• Railroad Retirement Benefits – a federal program that administers retirement, survivor, unemployment, and sickness benefits to U.S. railroad workers and their families.
• Fidelity 401K Program
• Flexible Spending Accounts
• Transit and Parking Reimbursement Benefits
• Employee Assistance Program
• Company Sponsored Life & Accidental Death and Dismemberment Benefits
• Education Assistance
• Short- & Long-term Disability Benefits
• Voluntary Benefits Plan options including
  • Supplemental health plans for accidents, critical illness, hospital stays
  • Pet, Home, Auto insurance

Minimum Knowledge and Experience:

• College degree preferred; five years accounts payable experience in a high-volume environment
• Proficiency in using automated accounting software (D365 & Great Plains experience) and related office equipment
• Possesses general accounting knowledge, knowledge of payment processing, good organization, accuracy, and reliability
• Understands accrual process
• Must have knowledge of the full cycle Accounts Payable process
• Previous supervisory experience required
• Ability to reconcile vendor accounts

Skills:

• Microsoft Windows, Excel, Word, and Outlook
• Communicates effectively and efficiently, good telephone voice
• Maintains confidentiality
• Detail-oriented, with proven ability to work in a fast-paced environment with deadlines

Key Accountabilities (Essential Job Duties):

• Demonstrates understanding and adheres to the KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance
• Enters vendor invoices for payment processing
• Oversees daily Accounts Payable department activity
• Assists staff with processing and vendor inquiries, complaints at a supervisory level
• Supports AP Manager with Audit processes
• Compiles and sorts documents, such as invoices and checks, substantiating business transactions
• Verifies invoice charges by comparison to purchase orders and receiving documents
• Reconciles differences by analysis of supporting documents and discussion with ordering department and vendor as necessary; obtain management approval as needed
• Utilizes computer software following prescribed procedures
• Prepares weekly list of payables for management approval; support other accounting projects as needed
• Maintains appropriate cash disbursement records including detail
• Disburses ledger and sources documents
• Prepares invoice accrual spreadsheets for month end close, and periodic reports as required
• Performs related accounting functions
• Notifies manager of payment discrepancies
• Completes other duties as assigned

Requirements:

• Attends and participates in all assigned training, specifically safety and security

Additional Statements:

• Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
•  Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job, and Keolis retains the right to change or assign other duties to this position. Employees must be able to perform the essential job duties of this position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

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