Purchasing Assistant

Our manufacturing client in Waukesha, WI is looking for a Purchasing Assistant with a “if you build it right, they will come” mentality and standards that won’t be compromised. The right candidate is known for quality, consistency, and excellence. This individual is extraordinarily conscientious and continuously “does the right thing, because it is the right thing to do” and has a tough approach to all work assignments. As a purchasing assistant, you must enjoy a build-to-order purchasing position.

Job Description :

The successful candidate will enjoy the variety, challenges, and fast pace of working for an industry leader who designs and builds custom OEM automation systems.

As a member of the Project Team, the Project Purchasing Assistant will help source, price, purchase, catalog, and facilitate the purchasing process for a wide variety of commodities (metal, brass, plastic, etc.), fabrications (stampings, castings, etc.), electro-mechanical parts (components, subassemblies, systems, etc.), outside services and other critical workings needed to build this company's high mix / low volume product offerings.

Responsibilities Include :

• Take continuous direction from the Engineering Department about project needs and current priorities to ensure the timely flow of material throughout the life of each project.
• Work directly with Vendors to obtain and confirm pricing, availability and delivery; coordinate changes / developments between company and vendors.
• Research, document and maintain accurate vendor master data and individual contact record database.
• Facilitate and foster positive outside vendor relations.
• Create Purchase Orders that adhere to the company’s policies and procedures.
• Maintain all records associated with the purchasing function, including the accurate input of parts, cost, delivery and other job-related information into the ERP system.
• Monitor outstanding orders to ensure availability, quantity, delivery dates, quality and vendor compliance with terms of purchase.
• Provide vendor updates and relevant information to engineering, sales and accounting as they arise.
• Evaluate delivered order accuracy and vendor performance; collect feedback from the shop floor, receiving and engineering to determine the source of any issues and orchestrate corrective action.
• Initiate a review of unused inventory for each completed project and process returns in a timely manner.
• Work with Accounts Payable to address and resolve invoice discrepancies.
• Provide timely responses to inbound email messages and follow-ups to outbound correspondents.
• Document new and maintain accurate processes / instructions for all position responsibilities and provide assistance in keeping company-wide documentation up to date.
• Assist with answering, screening and routing the incoming phone lines as well as handling all inbound / outbound calls pertinent to the purchasing function.
• Additional sourcing, business support tasks and a variety of special projects as needed.

Experience Desired :

Education : High School Diploma or equivalent required, Associate Degree preferred.

Compensation :

Salary : $22 - $27