What are the responsibilities and job description for the Human Resources Coordinator position at KIAWAH RESORT ASSOCIATES, L.P.?
On Kiawah Island, located just south of Charleston, South Carolina, day breaks across a pristine 10-mile beach, expansive marsh savannahs, ribboning rivers, and some of the most-acclaimed amenities available on the Eastern Seaboard. The Kiawah Island Club delivers a diverse collection of private amenities in distinctive venues. Amid uncommon scenic beauty, Members can savor the Island’s best offerings and create lifelong memories with family and friends.
When you come to Kiawah, you’ll know if it’s right for you the moment you set foot on the Island. It produces a feeling you can’t quite describe but you never want to let go.
We're hiring a Human Resources Coordinator to join our awesome HR Team! The HR Coordinator is a vital role in the Company that serves as the point person both internally and externally in the department. This position requires someone with a varied skillset that includes customer service, office management, confidentiality, and much much more. Below are a few of the various duties the position entails:
Reception
- Serves as receptionist for HR department in absence of HR Assistant (Greets and first point of contact for walk in guests)
- Answers HR Director’s phone line and other members' lines when he or she is unavailable
- Maintain clean and organized front office space
New Employees
- Completes New Hire Paperwork/onboarding process
- Complete I-9 Forms and E-Verify authorization for new hires (in conjunction with HR Assistant)
- Request and review background checks for all new hires
- Completes new hire profiles in ADP
- Creates new employee files & complies for bi-weekly audit
- Manages New Employee Orientation schedule, sends proper notices, tracks attendance
- Creates/updates Employee Referral Bonus log
Terminations
- Ensures all documentation is gathered and paperwork complete
- Keep updated monthly Termination List
- Sends exit interviews and logs results
Benefits
- Track monthly insurance eligibility and sends proper notices to employees
- Assist employees with insurance enrollment (new hires, status changes, open enrollment)
- Enter enrollment changes in ADP and carrier platforms as needed
- Assist with annual preparation of required forms/notices (1095/1094-C, Medicare notices, etc.)
- Assists in preparations for annual 401(k) audit
Employee Assistance:
- Company policies and procedures
- Insurance
- 401(k)
- Accidents/Workers Comp claims
- Paychecks
- Information System inquires
General HR
- Assist in coordinating gate passes/decals (paper, decal, and Exec/VIP) for new hires and bi-annual renewals
- Employee announcements and communications as needed
- Assist recruiting efforts as needed (scheduling interviews, reference checks, career fair materials, arranging gate passes, etc.)
- Assist in coordinating employee wellness program (scheduling events, regular communications to employees, tracking points, etc.)
- Assist in coordinating Employee Culture Committee (organizing meetings, assist with events, communications, etc.)
- Assist in coordinating employee events (Holiday Party, Appreciation events, Service Awards, Wellness, etc.)
- Review employee incident reports and file to Worker’s Comp carrier as needed (in conjunction with HR Director)
- Maintain injury log and WC files
- Assist in preparing annual OSHA logs for required filing and posting
- Serve as coordinator/writer for company newsletter
- Coordinate employee awards (monthly, quarterly)
- Respond to employment verification and unemployment requests
- Coordinate seminars and training as needed
- Ensures all information is kept confidential
- Upholds the professional image of the HR department at all times
- Other duties and projects as assigned
Physical Qualifications:
- Ability to sit 6 to 8 hours at a time
- Ability to lift at least 15 lbs
In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite 210 Kiawah Island, SC 29455.
Benefits
- Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.
