Administrative Assistant

Title: Administrative Assistant

Directly Report: Shareholder Relations Manager

Location: Kotzebue, Alaska

Status: Full-Time

Position Summary:

This position will work as a positive team member to also support the executive management of KIC. This will include acting as the first point of contact for KIC shareholders, tenants, and the general public. Must present a friendly and professional image of the company, whether the interaction is over the telephone or in person. This position is required to maintain confidentiality of all shareholder, personnel, and consumer matters at all times.

Duties/Responsibilities:

• Maintain organized filing system of shareholders.
• Maintain complete confidentiality on all matters.
• Assist with taking payments for KIC Facilities Management and KIC Construction.
• Complete daily bank deposits and post office runs.
• Answer inquires and be prepared to provide general information regarding KIC operations for KIC shareholders, the public, customers, visitors and interested parties.
• Assists in maintaining Shareholder stock records to include but not limited to address updates/ name changes/ transferring of stock.
• Provide data entry and filing support as directed or authorized by the Shareholder Relations Manager.
• Assist with Board of Director meetings to include but not limited to: maintain attendance records and transcribe meeting minutes.
• Conduct pre-employment, for cause, and random drug testing as needed.
• Other duties as assigned.

Minimum Requirements:

• High School Diploma
• Knowledgeable about Kotzebue and the NANA region
• Excellent interpersonal skills and ability to work with a wide variety of people in a team environment
• Ability to represent KIC in a positive and professional manner
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe software
• KIC Shareholder or descendent preferred

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a fast paced multi-tasking environment requiring regular attendance. Work may require occasional overtime.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to sit for prolonged amounts of time in front of a computer
• May lift up to 25lbs
• Entering text or data into a computer or other machine by means of a keyboard
• Holding and grasping to review paper documents and to file documents in filing cabinets
• May bend or stoop to retrieve documents and file documents in filing cabinets
• Ability to communicate orally and/or via email

Benefits:

KIC offers a comprehensive benefits package to eligible full-time employees including: Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Education Assistance/Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more!

Apply online at our website: https://kikiktagruk.applicantpool.com/jobs/

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer. KIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, gender identity, or any other legal protected status.

Please view Equal Employment Opportunity Posters provided by OFCCP here (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm).

Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation, may legally grant certain preference in employment opportunities to KIC Shareholders, and their Descendants.

Successful candidate must pass, comply, and adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check.