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Administrative Assistant/Receptionist

Kimley-Horn
Washington, DC Full Time
POSTED ON 12/2/2024 CLOSED ON 3/17/2025

What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Kimley-Horn?

Overview

At Kimley-Horn of DC, one of the nation's premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Kimley-Horn of DC prides itself on hiring high-achieving, dedicated, and reliable professionals. 

 

We are seeking a part-time (approx. 20 hours/week) experienced Administrative Assistant to support our Washington, DC office. This is NOT a remote position. The chosen candidate must be able to project a professional company image through in-person and phone interaction and will have direct responsibility to support technical staff in multiple groups. 

Responsibilities

This position has varied responsibilities including general clerical, receptionist and project-based work including, but not limited to:

 

  • Receptionist duties (answering phones, sorting and preparing mail/packages) as needed
  • Perform general clerical duties including but not limited to: photocopying, report binding, mailing, shipping, filing, travel coordination, preparing expense reports, ordering supplies and upkeep of production room and equipment
  • Support project managers and team members as needed
  • Create and modify documents using Microsoft Office and Adobe Professional
  • Maintain hard copy and electronic filing systems
  • Assist with project submittals and agency/client deliveries
  • Assist project managers with invoices for Accounts Payable
  • Assist project managers with scheduling meetings and preparing agendas, documenting meeting minutes, and project summaries
  • Assist project managers with contract processes and to request insurance certificates
  • Successfully work with internal and external clients
  • Proactively develop improved processes
  • Other duties as assigned

Qualifications

  • High School Diploma or equivalent
  • Minimum of 4 years of relevant administrative experience
  • Strong proficiency with latest version of Microsoft Office product suite including Word, Excel, PowerPoint and Outlook
  • Strong verbal and written communication skills including a professional demeanor/phone voice
  • Able to balance and manage multiple tasks and priorities
  • Able to work independently with minimal supervision
  • Regular and reliable attendance
  • Ability to have a flexible schedule and willing to adjust hours to meet client and business needs when needed
  • Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation
  • Maintains a valid driver’s license and reliable transportation. 

 

 Salary Range: $26-$32/hour.

Salary : $26 - $32

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