Human Resources Clerk (KG)

Description

Job Title: Office Admin HR Clerk

Department: Base Operations & Maintenance

Job Summary:

This position will facilitate communication and documentation to the headquarters office and act as local human resource contact. The human resources clerk has an essential role in maintaining records, preparing a variety of complex documents, and carrying out secretarial functions to support human resources procedures and policies. This includes helping in sourcing candidates, setting up interviews, maintaining records, and managing clerical duties, onboarding, training, orientation, disciplinary, and terminations.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Perform a wide range of administrative tasks, including answering phones, responding to emails, managing calendars, and coordinating meetings and appointments for executives and team members

• Oversee the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities. Ensure a clean and organized office space to promote a productive work environment
• Greet visitors, employees, and clients warmly, handle inquiries, and direct them to the appropriate personnel. Create a professional and friendly first impression for all employees
• Prepare, edit, and format documents, letters, and reports. Manage filing systems, both physical and digital, to ensure easy retrieval of information
• Track and maintain employee timecards, ensuring accurate records of attendance, hours worked, leaves, and overtime
• Collaborate with department heads to verify time entries and resolve any discrepancies
• Provide timely and accurate timecard data to the payroll department for processing
• Assist HR with new hire onboarding, maintaining employee records, and managing leave requests
• Act as the initial point of contact for employees seeking guidance on HR-related matters, including benefits, policies, procedures, and general inquiries
• Assist employees in navigating HR processes and escalate complex issues to the corporate HR as necessary
• Ensure the office adheres to health and safety regulations, including maintaining safety protocols, conducting safety training, and conducting regular inspections
• Maintain effective communication within the organization, ensuring important updates and announcements are disseminated to the team

Required Skills/Abilities:

• Proficient in written and oral communication skills according to skill requirements
• Possess strong computer skills, able to read, write, and comprehend written instructional documents
• Ability to function well in a high-paced and, at times, stressful environment
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to apply concepts of introductory algebra and geometry
• Proficient Microsoft Office productivity suite

Education and Experience:

• High school diploma or equivalent
• At least two years of related experience required
• Prior experience as an HR Clerk
• Experience with HRMS and MS Office, especially MS Excel
• Sound knowledge of all HR processes (e.g. recruitment, onboarding, training, talent management etc.)
• Sound knowledge of all labor regulations
• Sound knowledge of full-cycle recruiting
• Strong verbal as well as non-verbal communication skills
• Exceptional time-management and organizational skills

Physical Requirements:

• Prolonged period of standing, bending, reaching, and working with hands
• Prolonged periods of sitting at a desk and working on a computer
• Occasional periods of prolonged exposure to loud noises
• Ability to lift up to 25 pounds at times
• Ability to stand, walk, and reach with arms and hands as necessary
• Ability to hear and see to position and safety requirement levels
• Occasional exposure to elements such as heat, cold, noise, dust, dirt, and chemicals

Special Qualifications/Requirements:

• Must be able to successfully pass as required a federal, state, or local government's background investigation
• Must have a valid driver’s license

Disclaimer:

The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Description last updated 07/28/2022

Qualifications