What are the responsibilities and job description for the Human Resources Payroll Administrator position at Magnolia Property Company?

Here at Magnolia Property Company , we believe business should be handled with a personal touch. We understand our business is built on making the places we build and manage feel like home. Our team has over 200 years of real estate experience and our dedication to our clients is just as old-school. We believe in a family first approach. Both to our residents, our investors and our home buyers. We have grown a solid niche in the Dallas-Ft. Worth, Austin, and Houston real estate market by delivering incredible results on properties other larger companies wouldn’t be able to touch. We design our properties differently, we handle our residents the way we would want to be treated and most importantly we understand owners, because we are owners too. We know how to drive success because we understand people. Our Teams are Growing! Also, be sure to check out our LinkedIn "Life" page for a glimpse into our Magnolia organization and people!

Rockstars Welcome!

Position Summary

The Human Resources Assistant & Payroll Clerk is responsible for performing a broad range of professional level HR duties including : Payroll front end & back-end processing with data entry, timekeeping reports & auditing, Benefits administration & auditing, HR recordkeeping, and pre-employment / onboarding.

This Position will be expecting to work onsite for the first 60 to 90 days, before transitioning to a Hybrid work schedule

Essential Duties and Responsibilities

Serves as primary administrator for payroll processing duties. Collects, reviews, and verifies timesheets of non-exempt employees, work hours, and wage calculations.

Verifies and input employee data, including New Hires, terminations, and changes to payroll details. Processes final wage payments in accordance to state regulated timeframes.

Handles basic payroll related tasks, including answering phone calls, responding to employee inquiries via email, and scanning payroll documents.

Performs various account reconciliation and analysis on backend to ensure proper cost-center coordination and record keeping. Works with Controller to complete pre and post payroll tasks.

Assists the HR Manager with the day-to-day human resources activities for the Company.

Manages benefits administration along with HR Manager to include enrollment, change reporting, invoice reconciliations / approvals, year-end reporting and employee benefit communications.

Conducts monthly auditing of benefit carrier enrollments and terminations to ensure accuracy.

Coordinates onboarding email templates and conducts pre-employment checks for all new hires.

Responsible for the creation / auditing of new personal files and ensures I-9 compliance record keeping.

Responds to inquiries regarding employment including unemployment claims, child support orders, employment verifications and compliance reporting.

Maintains compliance with employment-related federal and state regulations.

Other Duties and Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Performs all other duties as required and assigned.

Ad hoc HR projects as needed.

Qualifications / Competencies

Experience – one to three years of progressive experience as a HR or Payroll administrator.

Knowledge - considerable knowledge of principles and practices of human resources; strong understanding of state and federal requirements and regulations.

Problem Solving - identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

Oral Communication - speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.

Written Communication - edits work for spelling and grammar, presents numerical data correctly and is able to read and interpret written information effectively.

Planning / Organizing - prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

Quality Control—demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Dependability - consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Language - fluently speak, read, and write English.

Education / Certification

Bachelor’s degree in human resources or equivalent work experience.

Travel

No travel is expected for this position.

Expected Hours of Work

Days and hours of work are Monday through Friday, 8 : 30 am to 5 : 00 pm. Physical presence in the office is required to perform the duties of this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate (verbally and in writing), listen, and view documents (both on paper and electronically). The employee regularly uses hands to type and write. This is largely a sedentary role that requires sitting for long periods of time; however, some standing, walking, kneeling and bending is required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers and filing cabinets.

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