What are the responsibilities and job description for the Director of Facilities position at KIPP?
Company Description
About KIPP TEAM & Family
KIPP TEAM & Family is our network office that includes support teams - such as Leadership Development, Recruitment, Advocacy, Facilities, Finance, HR and more - dedicated to empowering our schools and ensuring the success of KIPP students throughout New Jersey and Miami. Our schools are part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. The first KIPP New Jersey school opened in Newark in 2002 and since then our school network has expanded to educate 8,135 students in grades K-12. By 2027, KIPP New Jersey will provide a world-class education to over 10,300 students across Newark and Camden. To learn more, visit www.kippnj.org.
In 2018, we grew our KIPP community in response to a need for high-quality school options for students in Greater Miami’s Urban Core communities. That led to the creation of KIPP Miami, which currently educates more than 1,000 students in four schools, with plans to reach 5,800 students by 2025. By offering highly effective educators with strong bonds to families, more time in school learning, services that support a variety of student needs, and a culture focused on achievement, our students in New Jersey and Miami are on the path to and through college, career, and choice-filled lives.
Job Description
Here’s what you need to know:
The Director of Facilities (DOF) is responsible for ensuring that all KIPP New Jersey & KIPP Miami students and staff learn & work in world-class educational facilities. The DOF will work closely with regional operations leaders to ensure that the work of the facilities team supports regional needs. The DOF reports to the Managing Director of Real Estate & Facilities, with a dotted line to the Chief Operating Officer.
The DOF will oversee the following for all KIPP NJ & KIPP Miami facilities: facilities management and planning, lease and licensing agreements, hazardous materials management, team management, security systems, capital improvement, maintenance and repair service, pest control management, energy management, refuse collection and disposal, compliance, budget development and management, snow removal program, landscaping program, cleaning/ custodial program and refuse & recycling programs.
Here’s what you’ll be doing:
Facilities Standards, Systems, Compliance, and Operating Metrics: The Director of Facilities creates standard systems across regions to ensure that facilities are maintained according to our criteria. The Director of Facilities tracks facilities data across regions and creates accountability systems to ensure that our facilities are world-class educational institutions.
Capital Planning: The Director of Facilities sets facilities standards and works with regional operations leaders to develop long-term capital improvement plans and annual capital projects to meet these standards. The Director of Facilities supports regional operations teams with vendor selection and procurement, ensuring compliance with local laws, acquiring all necessary materials and approvals and overseeing the projects.
Training, Support, Development: The Director of Facilities provides resources to regional operations teams and custodial staff, and generally acts as an adviser, thought partner and expert in all things related to facilities maintenance and infrastructure. Specifically, the Director Facilities:
- Develops facility operating manuals
- Participates in the hiring and development of facilities staff (School Facilities Managers, custodial staff, etc.)
- Provides opportunities for RFMs to become CEFM certified; SFMs to get Black Seal, Asbestos Awareness and OSHA certified.
- Oversees summer PD for the Facilities Department
- Advises regional ops teams in emergent facility situations
- Is on call 24/7 to all Regional Facilities Managers for any overnight or weekend/holiday facility emergencies
Facilities Budget Management & Purchasing Oversight: The Director of Facilities is responsible for developing the proposed facilities budget for each region each year, in collaboration with each region’s Managing Director of Operations. Throughout the year, the DOF is responsible for ensuring that all purchasing, invoicing, and receiving of goods runs smoothly and that vendors (including utility vendors, etc.) are paid in a timely fashion. Additionally, the DOF will be the primary point of contact for all facilities insurance claims in the region, the selection of compliant vendors, the bid process, and the relationship with the evening cleaning crew(s).
Qualifications
Must Haves:
- Unwavering determination to do whatever necessary to help KIPP NJ|Miami students and staff achieve their goals
- At least five years of experience in: facilities management, building engineering, design or maintenance, construction or construction management, or asset management
- Knowledge of building and life safety codes
- Knowledge of construction methods and practices
- Extensive knowledge of building systems including electrical, HVAC, plumbing and life safety equipment
- Ability to read and interpret building plans and specifications
- Financial analysis and budget management skills
- Familiarity with Microsoft office suite
- Familiarity with floor plan drawing software such as AutoCAD, Revit, Bluebeam.
- Familiarity with scheduling software
- Strong interpersonal and organizational skills
- Attention to detail and a passion for excellent service and quality results
- Ability to multitask, work collaboratively, and maintain focus in a fast-paced environment
- Highly effective communication skills via phone, email, and in person
- Ability to utilize various types of electronic and information systems used by the organization—cell phone, computer, email and job tracking system
Nice To Haves:
- Construction estimating experience
- Proficiency in Spanish
- Familiarity with Work Order Ticketing software
- Previous experience working in a school or educational setting
Additional Information
Compensation & Benefits
In addition to a competitive salary, KIPP TEAM & FAMILY offers a full comprehensive benefits plan, including health care, retirement, a school laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City area.
KIPP New Jersey | KIPP Miami is an equal opportunity employer
