Department Assistant (Part Time)

Job Goal

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

General Job Summary

Under moderate to limited supervision, provides department support, manages department processes, and ensures smooth running of the office.

This position will work 26 hours per week during Monday through Friday between 7:30 am to 5:00 pm

Universal Core Competencies

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.
  
  

Duties/Responsibilities

• Primary contact providing customer support services to students, faculty, staff, and guests via telephone, email and/or walk-in traffic.
• Collaborate with staff and faculty to manage a variety of projects and ensure effective workflow.
• Perform various office clerical duties including scheduling rooms using scheduling software, ordering and stocking supplies, sorting and distributing mail, entering maintenance orders, keeping work areas in an operational state.
• Provide general assistance to students enrolling in classes.
• Collaborate with other Arts and Sciences Departments to coordinate office staffing coverage.
• Perform other duties as assigned.
  
  

Performance Expectations

• Demonstrate professionalism, punctuality, and responsibility while independently managing tasks at the department front desk.
• Maintain confidentiality and accuracy in handling student records and department documents.
• Communicate clearly and respectfully with diverse groups of students, faculty, staff, and campus visitors.
• Take the initiative to identify tasks that need to be completed, ask questions, and seek clarification when needed.
• Exhibit attention to detail and commitment to accuracy when assisting with departmental operations.
• Foster a welcoming environment for all who interact with the Math Science Department.
• Adapt to shifting priorities and assist with a variety of tasks depending on department needs.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
  
  

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Physical Activities With/Without Reasonable Accommodation

This position involves sitting in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

Minimum Qualifications

• High school diploma or equivalent
• At least one year of relevant experience using standard office software and equipment. Must have experience with entering and organizing information in spreadsheets.
  
  

Preferred Qualifications, Licenses, Certifications, Or Registrations

• Associate’s degree or higher.
• Two years or more of relevant office experience.
  
  

Eeo Aa/Statement

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness, 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, , or the Director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD 800-877-8339 Email: .

Why Kirkwood

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Kirkwood offers a wide range of employee benefits. Read more about them

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Do you have a high school diploma or equivalent with at least one year of relevant experience using standard office software and equipment?

• Yes
• No
  
  

Required Question