Department Assistant

Job Goal

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

General Job Summary

Under limited supervision, performs administrative assistance such as composing routine correspondence, working with advanced office software, maintaining records, and coordinating the hiring and payroll for all Learning Assistants. Exercises a degree of independent judgment, works cooperatively with other college personnel and the public, and demonstrates strong organizational skills and knowledge of various computer software applications.

Universal Core Competencies

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.
  
  

Duties/Responsibilities

• Create the schedule for Program Assistants and other part time Learning Commons staff
• Coordinate the recruiting, hiring, and payroll processes for all Learning Assistants
• Create the Learning Assistant schedule for the Learning Commons, A&P Success Center, Math and Science Success Center, and other satellite locations.
• Maintain budgetary records and prepare accounting reports.
• Assist students, faculty, and staff at public service desks
• Assist with training and evaluation of the Learning Assistants as well as other Learning Commons Associates
• Gather, analyze, and report usage data from various sources .
• Assist with processing of print and electronic materials
• Manage and oversee the assignments of Learning Assistants to students
• Perform other work duties as assigned .
  
  

Performance Expectations

• Ability to provide service in a courteous, prompt, and efficient manner .
• Thorough knowledge of department and college-wide policies and procedures .
• Thorough knowledge of various computer software packages as well as office equipment and operation .
• Effective oral and written communication skills .
• Effective time management and organizational skills (multitasking) .
• Work effectively and accurately in an atmosphere with frequent interruptions .
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences .
  
  

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Physical Activities With/Without Reasonable Accommodation

Sedentary to light work. Constant viewing of various types of close visual and computer-related work. Position involves sitting most of the time; exerting up to 40 pounds of force occasionally. Frequent grasping, occasional stooping, crouching, pushing, pulling, reaching, lifting, standing and walking. May travel to other on-campus facilities, off-campus facilities and businesses to attend meetings, etc.

Minimum Qualifications

• Bachelor degree or equivalent combination of education and experience
• One-year experience using technology for multiple uses
  
  

Preferred Qualifications, Licenses, Certifications, Or Registrations

• Experience working in an academic support setting
• Experience working with Learning Assistants
• Demonstrated commitment to the mission of a comprehensive community college
• Demonstrated success in working collaboratively
• Ability to work independently and as a member of a team
• Outstanding written and oral communication skills
  
  

Eeo Aa/Statement

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness, 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, (312) 730-1560 Facsimile: (312) 730-1576, TDD 800-877-8339 Email:

Why Kirkwood

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Kirkwood offers a wide range of employee benefits. Read more about them

01

Do you have a Bachelor degree or equivalent combination of education and experience with one-year experience using technology for multiple uses?

• Yes
• No
  
  

Required Question