Law Firm Adminstrative Assistant

About Us:

At Kisner Law, LLC, we pride ourselves on being a dedicated team of legal professionals with a passion for providing exceptional service to our clients. Specializing in personal injury and workers’ compensation, we offer our clients personalized attention and relentless advocacy. We’re a growing firm based in [insert location] and we’re looking for a motivated Administrative Assistant to join our team and help ensure the smooth operation of our office.

Position Overview:

The Administrative Assistant will be a key member of our team, providing essential administrative and clerical support to attorneys, paralegals, and other staff. This role requires a professional who is organized, proactive, and can handle multiple tasks in a fast-paced environment. The ideal candidate will have a strong attention to detail and excellent communication skills.

Key Responsibilities:

• Front Desk Support: Greet clients and visitors, answer phone calls, and direct inquiries to the appropriate team members. Ensure a welcoming and professional environment for all visitors.
• Scheduling & Calendar Management: Assist in scheduling meetings, court dates, depositions, and client appointments. Maintain up-to-date calendars for attorneys and paralegals.
• Correspondence: Draft, proofread, and edit various legal documents, correspondence, and memos. Ensure all written communication is accurate and professional.
• File Management: Organize and maintain both physical and electronic case files, ensuring that documents are properly filed, labeled, and easily accessible.
• Client Communication: Act as a point of contact for clients, providing updates on cases and scheduling follow-ups with attorneys. Handle confidential information with discretion.
• Office Coordination: Order office supplies, manage mail and deliveries, and assist in maintaining a clean and efficient workspace.
• Administrative Support: Provide general administrative support to the legal team, including photocopying, scanning, faxing, and data entry.

Qualifications:

• Experience: 1-3 years of administrative experience in a law firm or similar professional environment preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat. Familiarity with case management software is a plus.
• Organization: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Communication: Excellent written and verbal communication skills; ability to interact professionally with clients, attorneys, and court staff.
• Attention to Detail: Must be detail-oriented, ensuring accuracy in document preparation, calendaring, and file management.
• Team Player: Willingness to collaborate and assist in a small, close-knit team environment.
• Adaptability: Ability to work in a fast-paced environment and handle shifting priorities with a positive attitude.

Why Work with Us:

• Collaborative Environment: We’re a team that values each other’s input and works together to solve problems and achieve great results for our clients.
• Growth Opportunities: As a startup, we’re growing quickly, and so will your career. You’ll have the chance to take on meaningful work and help shape the future of our firm.
• Work-Life Balance: We offer a relaxed, supportive office environment with a standard Monday to Friday, 9-5 schedule, including a 1-hour paid lunch (company’s treat on occasion!)
• Competitive Benefits: 401k matching after nine months, paid sick leave and vacation, and more-- we’re committed to taking care of our team.

How to Apply:

If you are an organized and proactive professional looking to contribute to a dynamic legal team, we’d love to hear from you! Please submit your resume and a brief cover letter outlining your experience and why you’d be a great fit for Kisner Law, LLC.

Kisner Law, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.