Office Secretary

About us

We are medium-small sized construction company that specializes in Public Works, some Private jobs and also alternative energy and SWPPP management and implementation.

Our work environment includes:

• Modern office setting
• Heavy use of computers including but not limited to Word, Excel, Outlook
• Although we are very tech friendly and make use of many online tools, the Construction Industry especially still demands for paper (Hard copies) of all documents and each project requires high levels of organization and dilligence to make sure they are constantly updated
• This position will also include some bookkeeping, a large amount of filing, opening mail, responding to emails, setting up meetings, researching bid opportunities for the company, creation of Certified Payroll Reports and entering them into the DIR Website, LCP Tracker, etc.
• Please only apply if you are serious about being trained and growing with our company, we are not interested in training someone who is looking for a short term or seasonal position
• We are a family run company and have had most of our employees for over 10 years or more so we proud ourselves in providing a comfortable work environment with a lot of room to grow in responsibilities and the additional compensation that would accompany additional responsibilities performed at a high level of quality
• This position requires you to be very organized and self-driven. While you will be trained on how to perform tasks in the manner that our company expects we are not looking for someone who needs to be constantly reminded of their daily, weekly, and monthly tasks
• Please be realistic and honest with any skillset you include in your resume as we take our employees at their word and we prefer action and initiative over perfection

Job Summary:

We are seeking a highly organized and detail-oriented Office Secretary to join our team. The Office Secretary will be responsible for providing administrative support, managing office operations, and ensuring smooth communication within the organization. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously.

Responsibilities:

- Perform general office duties, including answering phone calls, responding to emails, and managing correspondence

- Maintain office supplies inventory and place orders when necessary

- Assist in coordinating meetings

- Prepare and transcribe documents, correspondence, memos, and reports

- Handle sensitive information in a confidential manner

- Assist with data entry tasks and maintain accurate records

- Provide administrative support to various departments as needed

- Perform other duties as assigned

Requirements:

- Proven experience as an office secretary or in a similar administrative role

- Excellent organizational skills and the ability to multitask effectively

- Strong attention to detail and accuracy

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Knowledge of Accounting is a plus

- Excellent verbal and written communication skills

- Strong customer service orientation

- Ability to work independently with minimal supervision

- Experience in a Construction office or related field is preferred but not required

- Experience with project coordination is a plus

We offer competitive compensation based on experience.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Types: Full-time, Part-time

Pay: $28.00 - $32.00 per hour

Expected hours: 24 – 40 per week

Schedule:

• 4 hour shift
• 8 hour shift

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Orange, CA (Required)

Ability to Relocate:

• Orange, CA: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $32